About this opportunity
AI summaryThe City of Merced Housing Division seeks qualifications from affordable housing compliance consultants for rental project compliance and monitoring services. The selected contractor will handle long-term rental housing compliance monitoring, review tenant income source documentation, maintain compliance files, evaluate federal accessibility transition plans, build annual onsite monitoring schedules, and prepare State Housing Successor Agency data and reports. Only onshore USA organizations are eligible to apply, and performance will take place offsite. Applicants can submit responses digitally by email or online on a continuous basis for immediate and future needs, and all questions must be submitted no later than November 12, 2026. An evaluation panel will evaluate proposals based on technical review and quality of submittal (40%), qualifications and experience (35%), cost/revenue (20%), and an additional 5% weighted factor, with selected consultants entering into a formal Professional Services Agreement.
Buyer and opportunity details
- Client
- The City of Merced Housing Division
Scope of work
- Long-term affordable rental housing compliance monitoring for approximately 600 units
- California State Housing Successor Agency data collection and annual reporting due to HCD by April 1st
- On-site monitoring visits and annual monitoring schedule creation
- Review and collection of initial tenant leases, lease addendums, income source documentation, and utility schedules
- Technical assistance evaluating federal requirements including accessibility transition plans
- Customer service and training for property owners and management
- Project underwriting, subsidy layering, and maximum-per-unit limit calculations
- Loan and grant agreement support for HUD HOME, CDBG, and Section 108 funding
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Review and Quality of Submittal | 40% |
| Qualifications and Experience | 35% |
| Cost/Revenue | 20% |
| References | 5% |
Minimum qualifications
- Qualified professionals with appropriate education, knowledge of specific funding regulations, certifications, and/or experience
- Familiarity and recent experience with federal and state housing funding regulations and guidelines
- Registered and in good standing with the California Secretary of State, if required business entity
- Not currently listed on HUD/State or federal debarment or suspension lists (SAM.gov)
Documents to include with your response
- Cover letter with company information and key personnel
- Statement of Certification
- Statement of Experience and Qualifications
- California Secretary of State entity number (if applicable)
- Organization chart and resumes of key personnel
- Proposal understanding, experience, and methodology synopsis
- Subcontractor disclosure and proof of licensing/insurance (if subcontracting)
- Information regarding former City Administrative Officials employed or representing Proposer
- Certification Regarding Debarment or Suspension
- Cost proposal, fee schedule, recommended budget plan, and three (3) references
Key dates
- Assistance request for Proposers with a Disability
- no later than ten (10) days prior to the Deadline for Proposals
- RFQ/P Questions Due by
- Thursday 11/12/2026 5:00 p.m.
- RFQ/P Question Responses Posted by
- Thursday 11/19/2026 by 5:00 p.m.
- Immediate Need Proposal Due Date
- Wednesday 11/25/2026 by 5:00 p.m.
How to submit
- Method
- Sealed hard copy via mail or courier
- Instructions
- Accepted on paper form only inside a sealed envelope clearly labeled 'City of Merced Housing Division Consultant Services Proposal'. Provide 5 hard copies to 678 W. 18th. Street, Merced, CA 95340. Pages must be clearly and consecutively numbered.
Contract details
- Term
- Proposals shall remain open, valid and subject to acceptance anytime within nine (9) months after the Proposal deadline
- Place of performance
- Remote management and completion is acceptable and encouraged, with in-person travel and onsite visits required in Merced, California.
- Insurance and bonding
- Selected consultant(s) will be required to enter into a formal Professional Services Agreement listing typical insurance and indemnification requirements.
- Funding
- HUD HOME, CDBG, NSP, HUD Section 108, HCD Homekey, Davis-Bacon Act, State Prevailing Wage, Build America Buy America