About this opportunity
AI summaryThe National Payroll Institute seeks an experienced governance consultant or consulting firm to conduct an offsite review of its Board composition, governance structures, mandates, and accountability framework. The selected consultant will perform work planning, document and structural reviews, benchmarking against Canadian professional associations, stakeholder consultations, and future-state options analysis. Eligibility is limited to Canadian onshore organizations. Proponents must submit proposals via email to [email protected] by November 30, 2026, and submit any questions by November 15, 2026. The anticipated engagement runs from Q1 2027 through Q4 2027, with evaluations selecting the proponent providing the best overall value.
Buyer and opportunity details
- Client
- National Payroll Institute
Scope of work
- Engagement charter and detailed workplan
- Current-state governance inventory and map covering governance bodies, mandates, authorities, and reporting relationships
- Benchmarking summary identifying comparator organizations, findings, relevance, and limitations
- Consultation materials and findings report including guides, survey instruments, thematic findings, and participation summary
- Gap and alignment assessment identifying duplication, gaps, unclear roles, and accountability concerns
- Future-state options paper presenting structural and mandate options with evaluation criteria and implications
- Draft recommendations for Task Force review with rationale and required governance-document changes
- Final report, Board presentation, implementation action plan, and draft amendment framework
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of the Institute’s needs and governance context | 15% |
| Quality, practicality and inclusiveness of the proposed methodology | 25% |
| Relevant organizational and lead-consultant experience | 20% |
| Proposed team, capacity and facilitation capability | 15% |
| Workplan, schedule and risk management | 10% |
| Fees and overall value | 15% |
Minimum qualifications
- Substantial experience leading governance reviews for Canadian professional associations, not-for-profit corporations, member-based organizations or comparable national bodies
- Expertise in Board and committee effectiveness, governance mandates, delegations, branch or chapter structures, volunteer leadership systems and organizational accountability
- Knowledge of applicable Canadian not-for-profit governance and the distinction between governance advice and legal advice
- Strong facilitation, consultation, qualitative analysis and consensus-building capabilities
- Experience translating findings into practical governance documents and implementation plans
- Ability to provide independent, evidence-informed advice to senior leaders and Boards
- Capacity to complete work within schedule and deliver accessible materials in English, noting any capacity for French
Documents to include with your response
- Executive summary
- Firm and team profile with proposed team, roles, availability and résumés
- Relevant engagements detailing up to three comparable projects with scope, outcomes and client references
- Proposed approach detailing methodology
- Workplan and schedule including activities, milestones, deliverables, estimated level of effort and Institute participation required
- Fees outline including fixed or upset fee by phase and deliverable, hourly rates, assumptions, taxes, and expenses
- Risks and dependencies with proposed mitigations
- Conflicts, privacy and data handling disclosures, safeguards, and planned use of AI
- Exceptions to RFP requirements or anticipated contract terms
Key dates
- RFP issued
- November 5, 2026
- Deadline for questions
- November 15, 2026
- Responses to questions issued
- November 20, 2026
- Proposal deadline
- November 30, 2026
- Interviews, if required
- December 2026
- Preferred proponent selected
- January 5, 2027
- Contract finalized and engagement begins
- January 15, 2027
How to submit
- Method
- Electronic via email
- Instructions
- Submit proposals electronically in PDF format to [email protected] with the subject line RFP — Governance Structure and Mandates Review
Contract details
- Term
- Q1 2027 to Q4 2027
- Insurance and bonding
- The successful proponent will be expected to maintain appropriate commercial general liability and professional liability insurance and provide evidence upon request.