About this opportunity
AI summaryNeighborWorks America seeks an audio-visual services vendor to provide pre-event planning, on-site technical support, and post-event services for national events. The contractor must supply audiovisual and computer equipment, setup and breakdown support, gear pickup and drop schedules, and technical coverage for training courses, symposiums, plenaries, and receptions across the nation. Only onshore United States organizations are eligible to bid. Offerors must submit questions by email to [email protected] and [email protected] by November 16, 2026, at 5:00 PM EST. Final proposals, containing separate technical and pricing submissions alongside the signed solicitation form, must be submitted via the Alchemer Link by November 30, 2026, at 5:00 PM EST. The buyer evaluates proposals using best value based on 100 total points across general information, technical approach and capacity, experience and expertise, and pricing.
Buyer and opportunity details
- Client
- NeighborWorks America
- Solicitation No.
- RFP-27-0040
Scope of work
- Pre-event planning and technical needs consultation
- On-site technical support and operation during events
- Post-event services and reporting
- Audiovisual and computer equipment rental including run-of-show options
- Detailed AV and technical production space diagrams
- Drop and pickup schedules for equipment
- Coordination with union venues, hotels, and convention centers
- Cost estimates and post-event invoicing in prescribed Excel format
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| General Information | 20 points |
| Technical Approach, Methodology, & Capacity | 20 points |
| Experience and Expertise | 30 points |
| Pricing Proposal Submission | 30 points |
Minimum qualifications
- Minimum 5 years of experience working with union staff in hotels and convention centers
- Average of 7+ years of experience for all technical personnel
- Ability to support events nationally across cities in the U.S. including U.S. territories
Documents to include with your response
- Signed Standard Form 33 Page 1 of the Solicitation
- Completed online Survey Questionnaire
- Attachment B: Pricing Sheet submitted in a separate file
- Technical Proposal
- Statement of capacity addressing qualifications to meet RFP requirements
- SAM.gov unique entity identifier, primary and secondary NAICS numbers, address, and main telephone
- Brief statement on AV sustainability practices
- Section K Contractor's Representations and Warranties Certification
Key dates
- Date Issued
- 11/04/2026
- Notice of Intent to Submit a Proposal due
- November 9, 2026 at 5 PM EST
- Questions due
- November 16, 2026 5 PM EST
- Responses to questions posted
- November 23, 2026 @ 5PM EST
- Proposals due
- November 30, 2026 @5PM EST
How to submit
- Method
- Electronic via Alchemer Link
- Instructions
- Submit signed Page 1, completed solicitation, technical proposal, and separate price proposal file via the Alchemer Link; subject line Proposal for RFP-27-0040 Audio-Visual Services RFP.
Contract details
- Term
- 10/01/2027 to 09/30/2032 inclusive of options
- Place of performance
- Cities across the United States including U.S. territories; delivery location code Headquarters, NeighborWorks America, Washington DC 20002 USA.
- Insurance and bonding
- Workers compensation no less than state requirement; employers liability at least $100,000 per occurrence; for contracts over $100,000, commercial general liability of $1,000,000 per occurrence; professional liability errors and omissions not less than $1,000,000 per occurrence; automobile liability not less than $1,000,000 combined; minimum $1M liability coverage for venue contracts.