About this opportunity
AI summaryThe City of Jersey City requests proposals from dental insurance carriers to provide active employee and retiree dental plan carrier services. The selected contractor must maintain adequate workers' compensation, general liability, and automobile liability insurance, and must comply with New Jersey affirmative action and business registration requirements. Prospective bidders must download specifications, submit addenda acknowledgments, and submit questions online via BidnetDirect by November 11, 2026. Sealed proposals must be delivered by certified mail, private courier, or hand delivery to the dedicated lockbox in the Division of Purchasing by 4:00 p.m. on November 18, 2026. The contract commences no later than January 1, 2027.
Buyer and opportunity details
- Client
- City of Jersey City
Scope of work
- Active and retired employee dental plan administration
- Open dental program and capitation program management
- Super-composite, composite, COBRA, and retiree rate structures
- Claims processing and pricing administration
- Maintenance of participating dental provider network
- Issuance and management of employee identification cards
- Grievance and complaint handling with arbitration procedures
- Quarterly and cumulative reporting on plan operations and claims
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| General experience | Not specified |
| Experience in providing a dental insurance plan | Not specified |
| Ability to provide required administrative services | Not specified |
| Best rate provided for each plan | Not specified |
| Claims processing and pricing | Not specified |
Minimum qualifications
- Minimum of one (1) facility in Jersey City at the time proposals are submitted
- Listing of at least three (3) other government agencies in New Jersey with at least 500 employees served
- Experience performing TPA services of comparable scope
- Possession of all licenses and permits required to do business in the State of New Jersey
- Business Registration Certificate issued by the New Jersey Department of the Treasury
Documents to include with your response
- Business Registration Certificate
- Mandatory Affirmative Action Language (Exhibit A)
- Non-Collusion Affidavit (Notarized)
- Americans with Disabilities Act language acknowledgement (Appendix A)
- Employee Information Report (Form AA302) or approved equivalent EEO/AA evidence
- C. 271 Political Contribution Disclosure Form
- Business Entity Disclosure Certification
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Disclosure of Investment Activities in Iran Form
- Network/Provider Directories and fee schedules
Key dates
- Bidnet Go Live Date
- November 5, 2026
- Issuance of Request for Proposals
- November 5, 2026
- Questions due
- at least seven (7) business days prior to the date fixed for the opening of the Qualification Statements
- Receipt of Proposals
- Wednesday, November 18, 2026, at 4:00 pm
- Contract Start Date
- January 1, 2027
How to submit
- Method
- Sealed hard copy and USB flash drive to dedicated lockbox
- Instructions
- Deliver an original proposal and one (1) redacted copy on a USB flash drive, along with bound hard copies, to the dedicated lockbox at Division of Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302. Proposals via fax or email are not accepted.
Contract details
- Term
- Initial term of no less than one (1) year commencing January 1, 2027, with City options to renew for up to two (2) additional one (1) year terms.
- Place of performance
- Jersey City, New Jersey
- Insurance and bonding
- Sufficient insurance protecting against claims under Workers' Compensation, General, Automobile Liability, Cyber Liability, and Professional Liability (kept in force until at least three years after completion), subject to City Risk Manager's approval.