About this opportunity
AI summaryCortland County seeks proposals for the procurement and onsite delivery of miscellaneous groceries and frozen food supplies. Required goods include items such as bacon, beef, chicken, fish, ham, hot dogs, pepperoni, meatballs, sausage, tuna, veal, butter, cheese, eggs, margarine, and sour cream. Eligible United States onshore organizations must submit one original proposal and one electronic copy on a flash drive or compact disc to the County Administrator by 2:30 PM on December 3, 2026. Submit any questions or requests for clarification in writing by the close of business on November 25, 2026. The governing legislative committee will evaluate proposals, may request interviews, and will select the awardee based on the offering that provides the greatest benefit to the county.
Buyer and opportunity details
- Client
- Cortland County
- Solicitation No.
- 26-AGE-016
Scope of work
- Beef products such as corned beef rounds
- Chicken products including boneless breasts and filets
- Beverages
- Miscellaneous groceries
- Frozen food supplies
- Delivery to 60 Central Avenue and 54 Greenbush Street
- Removal of empty stack containers within 48 hours after delivery
- Monthly reporting statements showing total units, unit cost, and details
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Offering with the greatest benefit to the County | Not specified |
| Low item bid or lump sum total of a group or combination of groups | Not specified |
| Reliability of the bidder | Not specified |
| Quality of materials, equipment, or supplies | Not specified |
| Conformity with specifications | Not specified |
| Terms of delivery and purpose for which required | Not specified |
| Favorable consideration for competitively priced products with significant recycled content | Not specified |
| Preference to certified drug-free workplace programs in tie bids | Not specified |
Minimum qualifications
- Finished products produced in plants complying with Federal Pure Food and Drug Act, state, and county health codes
- Subject to county plant facilities inspection during normal working days
- Solvent and licensed to the extent required by law
Documents to include with your response
- Price schedule / Schedule of Fees / Project Budget
- References list of at least three firms, organizations, or public entities
- Proof of Insurance (Liability, Disability, Workers' Compensation, Vehicle, etc.)
- Copy of active NYS MWBE Certification (if applicable)
- Fully executed Exhibit A: Acknowledgement and Agreement to Comply with Standard Clauses for New York State Contracts
- Fully executed Exhibit B: Drug Free Workplace
- Fully executed Exhibit C: Non-Collusive Bidding Certification Required by Section 139-D of the State Finance Law
- Fully executed Exhibit D: Conflict of Interest Disclosure Form
- Exhibit E: Privacy and Security HIPAA Compliance (if applicable)
Key dates
- Questions due
- November 25, 2026
- Proposals due
- December 3, 2026 2:30 PM
- Public bid opening
- December 3, 2026 2:30 PM
- Anticipated award
- on or about 30 days after bid opening
How to submit
- Method
- Sealed hard copy and electronic copy
- Instructions
- Submit one original and one electronic copy on flash drive or compact disc in a sealed opaque envelope endorsed with the vendor name, presentation date, and title to Office of the County Administrator, Attn: Michael Ponticiello, County Administrator, 60 Central Avenue, Suite 316, Cortland, NY 13045.
Contract details
- Place of performance
- Cortland, NY (delivery to 60 Central Avenue and 54 Greenbush Street)
- Insurance and bonding
- Statutory Workers Compensation, Disability Coverage, and Unemployment Insurance. Professional Liability Insurance in the amount of $1,000,000.00 where applicable. Proof of Liability and Vehicle insurance. County of Cortland named as additional insured; contracts over $25,000 must include per project aggregate.
- Funding
- National Commodity Food Program