About this opportunity
AI summaryThe New York City Department of Health and Mental Hygiene seeks master contractors to perform agency survey work on an on-call basis. Contractors will conduct survey research, data collection, and analytical services to support public health programs, policy development, and evaluation initiatives. Eligibility requires onshore United States organizations to perform the work onsite. Proposers must submit questions in writing through the Discussion with Buyer tool in PASSPort by October 20, 2026, with questions submitted by October 7, 2026, addressed at a pre-proposal teleconference. The evaluation committee will rank proposals by average technical score and evaluate price for viable proposals using the total hypothetical project cost from Attachment D, awarding up to 10 points for price. The agency will combine the average technical score and price score to determine the total score.
Buyer and opportunity details
- Client
- City of New York Department of Health and Mental Hygiene
- Solicitation No.
- 28LL001500R0X00
Scope of work
- Conduct representative surveys and surveys with special populations
- Design and draw complex samples and create survey weights
- Recruit participants across modes including email, SMS, letter, and outbound calls
- Administer surveys via web, paper, CATI, CAPI, and mixed modes
- Obtain participant consent across various modes and languages
- Manage, procure, and distribute participant incentives while tracking fraud
- Provide language translation services and cognitive testing of survey questions
- Provide methodological guidance and support for sample design and data innovation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant Experience | 40 Points |
| Demonstrated Level of Organizational Capability | 30 Points |
| Quality of Proposed Approach | 20 Points |
| Non-Technical (Price) Score | 10 Points |
Minimum qualifications
- At least 3 years of successful, relevant experience within the past 5 years conducting survey and research data collection for public health organizations or agencies
- Experience handling sensitive data, working with Institutional Review Boards, and protecting participant confidentiality
- Experience working with diverse and underserved or underrepresented populations
- Experience implementing surveys in languages common in New York City other than English
- Key staff Senior Methodologist with at least 5 years of applied research experience and an advanced degree in statistics, related quantitative field, sociology, or public policy
Documents to include with your response
- Contract purpose, contract amount and contract period documentation for past data collection
- Financial Audit or specified alternative independent CPA report
- Attachment C: Survey Pricing Schedules
- Attachment D: Price Evaluation Mock Scenario
Key dates
- Release Date of the Request for Proposals
- October 2, 2026
- Questions to be addressed at pre-proposal conference due
- October 7, 2026
- RSVP for Pre-Proposal Conference due
- 2:00 p.m. ET on October 14, 2026
- Pre-Proposal Conference
- October 15, 2026 1:00 P.M., ET
- Deadline for Questions
- October 20, 2026
- Proposal Due Date and Time
- November 18, 2026 at 2:00 p.m. ET
- Anticipated Contract Start Date
- July 1, 2027
How to submit
- Method
- Electronic via the PASSPort system
- Instructions
- Submit proposal via Acknowledgement Tab and Manage Response Tab in PASSPort. Uploads must be in unaltered electronic format, preferably PDF. Submissions for Addendum 4 must be copied forward into Round 2. No hard-copy, faxed, or emailed submissions accepted.
Contract details
- Term
- July 1, 2027, to February 28, 2034, with no renewal options
- Estimated value
- $36,000,000 total maximum available funding (approximately three contracts each with an anticipated value of $12,000,000)
- Place of performance
- New York City
- Insurance and bonding
- Workers Compensation, Disability Benefits, and Employers Liability (statutory amounts); Commercial General Liability ($1,000,000 per occurrence, $1,000,000 personal/advertising injury, $2,000,000 aggregate); Professional Liability/Errors and Omissions ($1,000,000 per claim); Cyber Liability (up to $10,000,000 per occurrence); Commercial Auto Liability ($1,000,000 per accident combined single limit if vehicles used).
- Funding
- Federal funds may be utilized (applicable federal riders may be required to be incorporated)