About this opportunity
AI summaryThe City of Salem, Missouri, requests sealed bids from qualified vendors for a three-year scheduled annual maintenance agreement covering five wastewater lift stations with nine pumps. The contractor must perform an 11-point inspection of pumps and controls at each site, deliver detailed reports with findings and recommendations, provide required notifications within 24 hours, and break out annual costs for the three-year term. Bidders must submit manually signed bids on the provided forms in a sealed envelope marked "Lift Station Maintenance Bids" to the Office of City Clerk by November 30, 2026, at 3:00 PM. The city will award the contract to the lowest responsible bidder, evaluating price alongside bidder capacity, promptness, character, reputation, and future service capability, while applying a 0.95 preference factor to businesses based in Dent County, Missouri.
Buyer and opportunity details
- Client
- City of Salem, Missouri
Scope of work
- Scheduled preventative annual maintenance agreement for 5 lift stations containing 9 pumps
- Complete and thorough 11-point inspection of pumps and controls at each site
- Checking motor insulation values to ground using meggar and checking control panel connections
- Testing voltage supply under off and on conditions and verifying equipment rotation
- Inspecting volute face, checking three-phase amperage draws, and checking motor winding resistance
- Inspecting N impeller condition and gap and checking level sensing equipment
- Inspecting and changing pump oil at each inspection and replacing inspection plug O-rings
- Detailed reports of all work performed, findings, and recommended action items following inspections
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsible bidder price (including a 0.95 preference factor for Dent County, Missouri businesses) | Not specified |
| Ability, capacity, and skill of the bidder to perform the contract or provide the service required | Not specified |
| Promptness of performance without delay or interference | Not specified |
| Character, integrity, reputation, judgment, experience, and efficiency | Not specified |
| Quality of performance of previous contracts or services | Not specified |
| Previous and existing compliance with laws and ordinances | Not specified |
| Sufficiency of financial resources and ability to perform | Not specified |
| Quality, availability, adaptability of supplies/services, ability to provide future maintenance, and scope of conditions attached | Not specified |
Minimum qualifications
- Must not be in default on the payment of taxes, license, or other monies due the city
- Must obtain a City Business or Contractor License prior to beginning work upon bid award
Documents to include with your response
- Completed and manually signed Vendor and Bid List Information form
- Detailed manufacturer specifications with minimum required information
- Cost proposal with breakout of annual maintenance agreement costs per year for the three-year agreement
- Identification of any additional fees or costs not included in the presented fees
Key dates
- Date Issued
- November 6, 2026
- Release of advertisements of RFP
- November 6, 2026
- Proposal submission deadline
- November 30, 2026; 3:00 PM
- Bid Opening
- November 30, 2026 @ 3:15 PM
- Final Selection & Board Approval
- December 8, 2026
How to submit
- Method
- Sealed Bid
- Instructions
- Submit to City of Salem, Missouri, Office of City Clerk, 400 N. Iron Street, Salem, MO 65560. Clearly mark Lift Station Maintenance Bids on outside of mailing envelope. Faxed or emailed bids will not be accepted.
Contract details
- Term
- Three years
- Place of performance
- Salem, Missouri (Al Brown, Bryson, Westwood Subdivision, T.C.R.C, and Walnut Hill Lift Stations)