About this opportunity
AI summaryThe City of Sandusky seeks proposals from qualified collection agencies to collect payments on delinquent property liens for the Department of Community Development's Community Development Block Grant Program. The contractor will assist city staff by recovering payments from non-responsive lienholders and those delinquent on repayment plans, while maintaining comprehensive general liability insurance and submitting monthly remittances. Only U.S. organizations are eligible to bid. Proposers must submit written questions to Nicole Grohe by December 3, 2026, at 8:00 a.m., and final proposals are due by December 8, 2026, at 4:00 p.m. The city will award a one-year contract to the agency providing the most responsive, high-quality service, considering qualifications, experience, and proposed fee structures rather than solely the lowest price.
Buyer and opportunity details
- Client
- The City of Sandusky, Ohio
Scope of work
- Collection of outstanding liens for non-compliant lien holders on behalf of the Department of Community Development
- Process and close delinquent accounts based on quarterly updated lists from city staff
- Operate in accordance with ethical collection practices and the Federal Fair Debt Collection Practices Act
- Provide regular monthly remittances and statements no later than thirty days following the month of collection
- Recommend improvements in the scope and manner of operations where applicable
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality of the proposal and its consistency with carrying out the City's objectives | Not specified |
| Qualifications and experience of the Proposer, its team and its experience with comparable operations | Not specified |
| Proposer's financial capacity | Not specified |
| The projected economic viability of the proposal | Not specified |
| The Proposer's experience in similar operations and management and in working with local government | Not specified |
| Benefits of the proposal to the City of Sandusky | Not specified |
| Ability of the City to negotiate a mutually satisfactory contract with the Proposer | Not specified |
| Such other factors as the City deems relevant | Not specified |
Minimum qualifications
- Operate in accordance with ethical collection practices and obey all laws, including the Federal Fair Debt Collection Practices Act
- Certify pursuant to Ohio Revised Code Section 9.24 that no unresolved finding for recovery issued by the auditor of state is pending
Documents to include with your response
- One original sealed proposal package
- Narrative and materials describing proposed management and operations
- Information on Proposer qualifications, references, management team, and principals
- Most recent financial statements or latest annual report
- Completed Proposer Questionnaire
- Samples of all form and correspondence used for collection
- Proposed fees schedule
- Signed Certification form
Key dates
- Issued
- Thursday, November 6th, 2026
- Questions due
- 8:00am on Thursday, December 3rd, 2026
- Proposals due
- Tuesday, December 8th, 2026, at 4:00pm
- Estimated contract start
- in or near to January of 2027
How to submit
- Method
- Sealed hard copy delivered by mail service or in person
- Instructions
- Submit one original in a sealed envelope labeled 'Collection Agency Services for the Department of Community Development' to Nicole Grohe, Department of Community Development, 240 Columbus Ave, Sandusky, OH 44870. Proposals received by fax or email will not be considered. All original signatures must be in blue or black ink.
Contract details
- Term
- One (1) year, with two (2) one (1) year renewal options
- Place of performance
- Sandusky, OH
- Insurance and bonding
- Comprehensive general liability insurance with a minimum limit of $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for contractual liability, personal injury, products, and completed operations. Blank fidelity bond covering all officers and employees with a minimum limit of $1,000,000, naming the city as loss payee.
- Funding
- HUD CDBG (Community Development Block Grant)