About this opportunity
AI summaryThe Houston Independent School District seeks proposals from onshore USA vendors for special education evaluation materials, auditory and visual impairment materials, and occupational and physical therapy services. The scope also encompasses assistive technology, specialized access items, devices, equipment, software, and related services, including support for music therapy and adaptive physical education. Performance of the work will be onsite for a one-year contract term. Vendors must RSVP for the Microsoft Teams pre-proposal conference held on November 11, 2026, at 10:00 a.m. CST. Interested bidders must submit written questions through the electronic bidding portal by November 13, 2026, at 5:00 p.m. CST. Digital proposals are due through the portal by December 7, 2026, at 10:00 a.m. CST.
Buyer and opportunity details
- Client
- Houston Independent School District
Scope of work
- Special Education Services
- Evaluation Materials
- Auditory/Visual Impairments Materials
- Occupational/Physical Therapy Services
- Assistive Technology & Specialized Access Items, Devices, Equipment, Software, and Related Goods & Services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The purchase price | 40% |
| The reputation of the Vendor and of the Vendor’s goods and/or services | 5% |
| The quality of the Vendor’s goods and/or services | 5% |
| The extent to which the goods and/or services meet the District's needs | 15% |
| The Vendor’s past relationship with the District | 5% |
| The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses | Not specified |
| The total long-term cost to the District to acquire the Vendor’s goods and/or services | Not specified |
| For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate pare… | Not specified |
| Any other relevant factor specifically listed in the request for bids or proposals | 0% |
Minimum qualifications
- Pre-Employment or Pre-Service Affidavit required for each employee who will be a Service Provider
- Compliance with criminal history background check and fingerprinting for employees with continuing duties and direct student contact
Documents to include with your response
- 27-10-29 VENDOR FORM: Execution of Offer
- 27-10-29 VENDOR FORM: Attachment B - HUB Participation Report
- 27-10-29 VENDOR FORM: Reference Survey
- 27-10-29 VENDOR FORM: Texas Student Data Privacy Agreement (TX-SDPA)
- 27-10-29 VENDOR FORM: Certificate of Insurance (ACORD Form) and Insurance Verification Form
- 27-10-29 VENDOR FORM: HB 1295 – Certificate of Interested Parties
- 27-10-29 VENDOR FORM: IRS FORM W-9 (Rev. 2024)
- 27-10-29 VENDOR FORM: Conflict of Interest (Form CIQ)
- 27-10-29 VENDOR FORM: Pre-Employment or Pre-Service Affidavit for Educational Entities
- 27-10-29 Appendix A - General Questionnaire and Appendix B - Price Schedule
Key dates
- Release RFP
- Friday, November 6, 2027
- Pre-Proposal Conference
- Wednesday, November 11, 2026, at 10:00 a.m. (CST)
- Last date for questions
- Friday, November 13, 2026, at 5:00 p.m. (CST)
- Proposals Due
- Monday, December 7, 2026, at 10:00 a.m. (CST)
- Evaluation Period
- Wednesday, December 9, 2026, at 2:00 p.m. (CST) to Wednesday, December 16, 2026, at 2:00 p.m. (CST)
- Board Meeting Date
- Thursday, February 11, 2027 (Subject to Change)
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted electronically using HISD's electronic bidding portal (IonWave at houstonisd.ionwave.net/Login.aspx). Missing required attachments will prevent submission. Faxed or emailed proposals not accepted.
Contract details
- Insurance and bonding
- Certificate of Liability Insurance (ACORD form) and Insurance Verification Form signed by the insurance agent/broker displaying required types of coverage and limits.