About this opportunity
AI summaryThe City of Jacksonville seeks a qualified vendor to provide high-volume printing, variable-data imaging, and mailing services for two major annual property appraiser mailings in January and March. The contractor must perform offsite services including secure data handling, variable-data printing, mail preparation, and entry at the vendor's local Business Mail Entry Unit on or before target mail-out dates under a three-year contract. Eligible bidders must be U.S. organizations with at least two years of verifiable experience in large-volume, variable-data print and mail services of similar scope. Bidders must also own and operate a backup production facility with matching or equivalent capabilities to prevent service disruptions. All questions are due no later than November 16, 2026. Proposals must be submitted through the City's 1Cloud e-procurement system, adhering to a 30-page limit excluding appendices, Arial font with an 11-point minimum size, and 1.5 line spacing.
Buyer and opportunity details
- Client
- City of Jacksonville
- Solicitation No.
- 18340-27
Scope of work
- High volume printing, variable data imaging, and mailing services for January and March annual mailings
- Secure data handling and processing
- January exemption renewal postcards and TPP tax returns printing on 67 lb. vellum
- March senior exemption and commercial income and expense postcards
- CASS certification, PAVE-certified presort processing, and NCOA processing
- Folding and tabbing with 1 inch wafer seals for automation-compatible self-mailers
- Delivery of prepared mail trays with documentation to vendor local BMEU on or before target mail-out dates
- Provision of hardcopy and electronic press-ready PDF proofs and USPS qualification reports
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant experience with large-volume, variable-data print and mail projects and demonstrated success | 20 |
| Ability to perform all required printing, imaging, data handling, and mailing tasks, and capacity to meet dates | 25 |
| Compliance with all Minimum Supplier Requirements | 20 |
| No failures within the past 5 years per Minimum Requirements | 20 |
| Cost/Price Sheet (Price Proposal) - overall cost competitiveness and completeness | 15 |
Minimum qualifications
- Legally authorized to do business in Duval County
- Proof of applicable local business licenses
- Minimum of two (2) years of verifiable experience providing large-volume, variable-data print and mail services of similar size
- Must own and operate a backup production facility with equivalent capabilities for use during equipment failure or disruptions
- Registration with and use of the E-Verify system per Section 448.095(5)(a), F.S.
- No failures within the past 5 years
Documents to include with your response
- Conflict of Interest Certificate
- Schedule of Participation Form 1 for JSEB Participation
- Title Page
- Cover Letter
- Bid Proposal Form (Price Sheet / Worksheet)
- Proof of insurance
- Proof of bonding capacity
- Proof of local business licensing
- Backup production facility details (name, physical address, relationship)
- Revised W-9 (if applicable)
Key dates
- Open Date
- 11/6/26 7:53 AM
- Question Cutoff Date/Time
- 11/16/2026
- Close Date
- 12/1/26 4:00 PM
How to submit
- Method
- Electronic via the 1Cloud Supplier Portal
- Instructions
- Responses must be submitted through the City's e-procurement system 1Cloud. Proposals must contain no more than 30 single-sided, 1.5-spaced, 8.5 by 11 inch pages in Arial font with minimum 11 point size, excluding appendices, title page, and single-page cover letter.
Contract details
- Term
- All pricing submitted shall remain firm for the first year of the initial contract period, with escalation provisions after the first year.
- Place of performance
- Vendor production facility, local Business Mail Entry Unit (BMEU), and Duval County, Florida
- Insurance and bonding
- Current insurance coverage as stated in bid documents, listing the City of Jacksonville as additional insured, submitted within 10 days of award notice; performance bond and bid security/surety when applicable.