About this opportunity
AI summaryFulton County Schools requests bids for venue services to host the Legacy of Excellence event. The required scope includes providing event space, supporting rooms, parking, event coordinator services, audio-visual equipment, multimedia staging, and catering services. Catering encompasses a main plated luncheon accommodating approximately 1,050 attendees alongside a separate luncheon service for roughly 140 students and chaperones. Only onshore United States organizations may submit bids. Bidders must submit questions through Euna Procurement (Bonfire) by 4:00 p.m. EST on November 17, 2026. FCS will evaluate proposals and award a contract to the responsive and responsible contractor offering the lowest price. Digital bids are due by 2:30 p.m. EST on December 8, 2026, via Euna Procurement (Bonfire).
Buyer and opportunity details
- Client
- Fulton County Schools
- Solicitation No.
- 145-27
Scope of work
- Event space for main program, separate student/chaperone dining, registration, and supporting functions
- Main plated luncheon accommodating approximately 1,050 attendees
- Separate luncheon service for approximately 140 students and chaperones
- Continental breakfast, beverages, table settings, linens, service staff, and cleanup
- Tables, chairs, staging, podiums, accessible access, tech risers, and camera risers
- Audiovisual equipment, sound, lighting, presentation support, and electrical access coordination
- Parking accommodations including 10 reserved spaces, truck access, and loading-dock coordination
- Dedicated Event Coordinator services, room assignments, seating diagrams, and production planning
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest price, responsive, and responsible bid | Not specified |
Documents to include with your response
- IFB Subcontractor Form
- Certificates of Insurance
- Additional Insured Endorsement
Key dates
- Questions due
- prior to 4:00 p.m. EST on Tuesday, November 17, 2026
- Bids due
- 2:30 p.m. EST on Tuesday, December 8, 2026
How to submit
- Method
- Digitally via Euna Procurement (Bonfire)
- Instructions
- Submitted online at https://fultonschools.bonfirehub.com or via the Bonfire link on the FCS Contracting website.
Contract details
- Insurance and bonding
- Workers Compensation and Employers Liability; Commercial General Liability on an occurrence form; Automobile Liability for owned, non-owned, and hired vehicles; Umbrella Liability of not less than $3,000,000; Professional Liability; Cyber Liability ($2,000,000 excess); Property Insurance. FCS named as Additional Insured with waiver of subrogation.