About this opportunity
AI summaryThe City of St. Louis Forestry Division seeks proposals from qualified, licensed respondents to provide emergency debris removal and disposal services. The contractor must supply all labor, equipment, fuel, traffic control, and related resources to examine debris eligibility, load, reduce, and haul disaster-generated debris from public property and rights-of-way to city-approved temporary and final disposal sites. Only onshore U.S. organizations with specialized experience in disaster response debris management may apply, and vendors must verify current city business licensing and tax remittance status or agree to obtain them before execution. Digital submissions are due by December 7, 2026, at 12:00 PM Central Time, and all questions must be submitted via email by November 18, 2026, at 12:00 PM Central Time. Selection committees evaluate conforming proposals across two phases using a 100-point standard based on cost and proposal merits.
Buyer and opportunity details
- Client
- City of St. Louis Forestry Division
Scope of work
- Examining debris to determine eligibility under FEMA requirements
- Loading debris
- Hauling debris to City approved temporary disposal sites
- Reducing disaster related debris
- Hauling reduced debris to a City approved final disposal site
- Disposing of reduced debris to a City approved final disposal site
- Emergency road clearance on an initial time-and-materials push period
- Removal of hazardous leaning trees, hanging limbs, and hazardous stumps
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost Proposal | 30 points |
| Experience & Qualifications | 40 points |
| Capacity & Resources | 30 points |
Minimum qualifications
- Qualified licensed respondent with experience in specialized management of disaster response labor and equipment
- Demonstrated emergency response capability and mobilization capacity within 12, 24, 48, and 72 hours
- Documented experience in emergency response debris removal and trained personnel
- Specialized experience with FEMA reimbursement procedures and requirements
- Current business license with the City of St. Louis or deemed exempt
- Good standing with the State of Missouri and City of St. Louis, and current on all tax filings
- Not on the federal Excluded Parties List (debarred)
Documents to include with your response
- Transmittal Letter signed by an authorized agent
- Attachment A: Organization Information, Background, and Capability
- Key Personnel list, roles, resumes, and project references
- Attachment B: Pricing Form
- References from at minimum one, preferably three clients
- Affirmative verification of City of St. Louis business license and tax remittance
- Acknowledgment of Prevailing Wage and Benefits Requirements Per Ordinance 62124
- Appendix 1: M/WBE Utilization Plan
- Appendix 2: Missouri Unauthorized Aliens Law Affidavit
- Appendix 3: Boycott of Goods Affidavit (RSMO Section 34.600)
Key dates
- RFP OPENING DATE / Request for Proposal Released
- November 6, 2026
- Deadline for Questions
- November 18, 2026 – 12:00 PM (CT)
- Answers to Questions Posted Online
- November 23, 2026
- RFP CLOSING DATE / Due Date of Application
- December 7, 2026 12:00 PM (CT)
- Anticipated Notice to Proceed (NTP) For Services
- TBD
How to submit
- Method
- Instructions
- Submit via email to [email protected] with the subject line 'Emergency Debris Removal & Disposal Services'.
Contract details
- Place of performance
- Public property and public rights-of-way (ROW) in the City of St. Louis, MO
- Insurance and bonding
- General Liability Coverage and Worker's Compensation Insurance as required by the State of Missouri, typically at least $1,000,000 combined limit, naming The City of St. Louis as additional insured from an A- or better rated provider.
- Funding
- FEMA, State relief programs, 2 C.F.R. 200