About this opportunity
AI summaryThe City of Bartow seeks qualified U.S. vendors to supply various clothing apparel products and accessories for municipal departments on an ongoing, as-needed basis. Requested goods include work shirts, pants, shorts, outerwear, high-visibility and safety apparel, uniforms, hats, and related accessories. Bidders must offer a minimum 10 percent catalog or retail discount off current list prices. Only onshore U.S. organizations are eligible to bid, and the city applies evaluation preferences for local, veteran, and women- or minority-owned business enterprises under specified price thresholds. Bidders must submit all questions by October 27, 2031, and complete digital or sealed responses by November 6, 2031, at 2:00 pm.
Buyer and opportunity details
- Client
- City of Bartow, FL
- Solicitation No.
- CSB 27-03
Scope of work
- Work shirts
- Pants
- Outerwear
- Safety apparel
- Uniforms
- Accessories and other related workwear items
- Related customization services
- Minimum 10% discount off current published catalog, website, MSRP, retail, or list pricing
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Award made to all responding qualified vendors meeting the scope of work, qualifications, specifications, and minimum discount | Not specified |
| Vendor evaluation – quality of performance on previous projects | Not specified |
| Ability, capacity, equipment and skill of the bidder to fulfill the contract | Not specified |
| Fulfillment within the time specified, without delay or interference | Not specified |
| Character, integrity, reputation, judgment, experience and efficiency | Not specified |
| Previous and existing compliance with laws and ordinances | Not specified |
| Sufficiency of financial resources | Not specified |
| Quality, availability and adaptability of suppliers or contractual services | Not specified |
Minimum qualifications
- In business under the same name and TIN/FEIN number for the past two (2) years
- Current City of Bartow or Polk County Business/Occupational License
- Three (3) client references for similar size and scope services as prime vendor within the past two (2) years
- Maintain a retail store, showroom, or service location within Polk County open during normal business hours for sizing and selection
- Appropriately licensed to perform the services offered at the time of bid opening
Documents to include with your response
- Qualification Statement
- Addenda Acknowledgement (Required for Hard Copy Only)
- Proposer's Certification Form
- Drug Free Workplace Form
- Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters
- Certification Regarding Lobbying
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Non Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies List
Key dates
- ITB-CS Solicitation Issued
- November 6, 2026
- Question Submission Deadline
- October 27, 2031, 4:00pm
- Response Submission Deadline
- November 6, 2031, 2:00pm
How to submit
- Method
- Online via portal or sealed hard copy
- Instructions
- Online via https://procurement.opengov.com/portal/bartowfl or sealed hard copy submission using provided address labels.
Contract details
- Term
- On-going period remaining open for bidding for no more than 5-years from issuance date, with no renewal options thereafter.
- Place of performance
- City of Bartow, Florida
- Insurance and bonding
- Workers' Compensation statutory limits with Employers' Liability of $100,000 each accident, $100,000 each employee, $500,000 disease policy limit; Commercial General Liability of $500,000 each occurrence, $1,000,000 general aggregate, $1,000,000 products/completed operations aggregate, $100,000 fire damage; Commercial Automobile Liability of $5,000,000 each accident for bodily injury and property damage.