About this opportunity
AI summaryThe Atlanta Regional Commission seeks proposals for a turnkey replacement of its centralized uninterruptible power supply system. The contractor must furnish, deliver, rig, install, startup, and commission one three-phase, double-conversion online UPS of at least 40 kVA, while also removing the existing unit and providing training. Only onshore USA organizations may bid. Vendors must complete site registration and application approval before submitting all proposal materials as one combined electronic document via the procurement website portal by November 19, 2026, at 5:00 PM EST. Prospective bidders must submit all questions through the portal by November 10, 2026, at 5:00 PM EST. ARC will evaluate proposals based on best value, weighting total firm-fixed price from Exhibit B at 30 percent and technical compliance with Exhibit A specifications at 30 percent. A guaranteed installation and acceptance completion date no later than December 31, 2026, serves as a pass/fail requirement.
Buyer and opportunity details
- Client
- The Atlanta Regional Commission
- Solicitation No.
- RFP884
Scope of work
- Turnkey three-phase, double-conversion online UPS replacement minimum 40 kVA
- Site survey to verify existing conditions, conductors, breakers, and clearances
- Delivery, rigging, and placement from loading dock through a 36-inch doorway
- Disconnection, removal, and lawful disposal or recycling of existing UPS and batteries
- Electrical connections by a Georgia-licensed electrical contractor, including permits and inspections
- Factory-authorized startup and commissioning with load-bank or live-load test report
- After-hours or weekend cutover performed under an approved written plan
- On-site training for staff, plus as-built drawings, manuals, and warranty documents
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price (Total firm fixed price from Exhibit B) | [30%] |
| Schedule (Lead time, guaranteed completion date, and credibility of the plan) | [30%] |
| Technical compliance (Degree to which the equipment meets Exhibit A) | [30%] |
| Qualifications (Factory authorization, licensing, references) | [10%] |
| Guaranteed completion date of December 31, 2026 | pass/fail |
Minimum qualifications
- Factory-authorized dealer or service provider
- Georgia-licensed electrical contractor
- Three references for comparable three-phase UPS installations in the past five years
- E-Verify participation per O.C.G.A. §13-10-91
Documents to include with your response
- Legal firm name and point of contact details
- Manufacturer, model number, capacity, and spec sheets for proposed equipment
- Statement confirming compliance with Exhibit A or list of exceptions
- Lead time and completion schedule
- Evidence of factory authorization and Georgia electrical license number
- Three references for comparable three-phase UPS installations within past five years
- Completed Exhibit B price form
- Notarized Georgia Security and Immigration Compliance Act Affidavit with E-Verify number
- Contractor/Vendor Information Form
- Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion and Lobbying
Key dates
- RFP (abbr.) posted
- Friday, November 6, 2026
- Questions due (via portal)
- Tuesday, November 10, 2026, 5:00 PM EST
- Answers posted
- Thursday, November 12, 2026
- Proposals due
- Thursday, November 19, 2026, 5:00 PM EST
- Anticipated selection / notice of intent
- Friday, November 20, 2026
- Installation and acceptance complete
- No later than Thursday, December 31, 2026
How to submit
- Method
- Electronic via the ARC procurement website portal
- Instructions
- Submitted as one combined file (PDF or Word). Email, mail, fax, or hand delivery will not be accepted. Vendor registration and approval required prior to submission.
Contract details
- Term
- Work complete and accepted no later than December 31, 2026
- Place of performance
- 229 Peachtree Street NE, Suite 100, Atlanta, GA 30303
- Insurance and bonding
- Commercial general liability $1,000,000 per occurrence / $2,000,000 aggregate, automobile liability $1,000,000, and workers' compensation at statutory limits, naming ARC as additional insured.