About this opportunity
AI summaryThe Town of Basalt seeks proposals for an Advanced Metering Infrastructure system for its potable water distribution network. The contractor must provide project management, coordinate customer scheduling and outreach, complete approximately 817 water meter replacements and 635 endpoint replacements, record electronic field data, and provide closeout reports. Eligibility requires onshore United States organizations to perform the work onsite in Basalt, Colorado. Bidders must submit electronic proposals under 10MB through the Bidnet Direct website by 4:00 PM on December 4, 2026, including the Attachment B cost breakdown with unit prices for meter and endpoint replacements. A pre-bid meeting occurs on November 18, 2026, and all questions must be submitted to the Public Works Director by close of business on November 27, 2026. The Town evaluates proposals based on the fee proposal at 65 percent and team experience and capabilities at 25 percent.
Buyer and opportunity details
- Client
- Town of Basalt
Scope of work
- Replace approximately 817 water meters of various sizes
- Replace approximately 635 endpoints (510M and 520M)
- Customer outreach, appointment scheduling, and communication management
- Field assessment, excavation, lid removal, and installation for approximately 60 meter pits
- Obtain and document final readings from existing meters and initial readings from replacement meters
- Perform electronic field documentation and submit daily electronic reports to Town Finance
- Perform authorized plumbing repairs and handle unforeseen field conditions
- Provide project closeout documentation including final electronic inventory and installation reports
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Fee Proposal | 65% |
| Team Experience and Capabilities (Contractor experience, capabilities, and qualifications) | 25% |
| Project Approach (Understanding of Project Scope, Schedule and Approach) | 10% |
Minimum qualifications
- Three (3) to five (5) examples of completed or ongoing projects involving water meter and endpoint installation or AMI upgrades
- Equipment and software necessary to obtain final readings from existing meters and verify readings from replacement equipment
- Electronic field documentation devices such as tablets or comparable mobile devices
- All necessary licenses and permits in connection with the RFP
Documents to include with your response
- Introduction, Experience, and References
- Project References with verifiable contact info
- Project Team details and key personnel qualifications
- Equipment and Technical Capabilities description
- Contractor's Approach and Scope of Services
- Proposed Project Schedule and management approach
- Attachment B: Proposal Form and Bid Schedule with cost breakdown
- Signed proposal by an authorized agent of the Proposer
Key dates
- RFP Issued
- Friday November 6, 2026
- Pre-Proposal Conference
- Wednesday November 18th, 11 AM
- RFP Questions Close
- Friday November 27, 2026 EOB
- Final RFP Questions Reply
- Tuesday December 1st EOB
- Proposals Due
- Friday December 4th at 4:00 PM, MST
- Interview Select Respondents
- December 2026
- Council Action
- January 2027
- Anticipated Start Date
- April 2027
How to submit
- Method
- Electronic via the Bidnet Direct website
- Instructions
- Submitted through www.bidnetdirect.com titled 'Town of Basalt Advanced Metering Infrastructure System'. Submittal must be compiled and reduced to less than 10MB file size. Late or faxed proposals not accepted.
Contract details
- Term
- Anticipated Start Date April 2027
- Place of performance
- East Basalt, Town of Basalt, Colorado
- Insurance and bonding
- Currently in-force Certificate of Insurance indicating coverage obtained, including professional liability, meeting minimum requirements under Colorado law and other requirements set forth in the written contract.