About this opportunity
AI summaryThe Municipality of Anchorage seeks a contractor to provide election moving services for its Municipal Clerk's Office. The required scope includes transporting secure drop boxes and Anchorage Vote Center voting equipment to and from designated locations, picking up equipment from the election center, returning all voting equipment after elections or runoffs, and adjusting box placements as requested. Only onshore United States prospective bidders who attend the mandatory site visit at 9:00 AM on November 10, 2026, are eligible for award. Bids must be submitted either in a sealed envelope to the Purchasing Office or online via Bid Express by 9:00 AM Alaska Time on November 24, 2026. All questions are due no later than November 12, 2026. The buyer will evaluate bids in the aggregate and make an award to the lowest responsive and responsible bidder who bids on all items. The initial period of performance runs on an as-needed basis from March 1, 2027, through June 30, 2038, with options to renew for two additional one-year periods.
Buyer and opportunity details
- Client
- MUNICIPALITY OF ANCHORAGE PURCHASING DEPARTMENT
- Solicitation No.
- 2026B089
Scope of work
- Attend a required training visit at the Election Center to learn voting booth setup
- Adjust box placement as requested (e.g., boxes leaning due to ice melt, minor adjustments)
- Deliver equipment to Anchorage Vote Centers according to dates and schedule
- Deliver Secure Drop Boxes, including highway travel to Eagle River Town Center
- Pick up voting equipment at the Election Center and deliver to designated locations
- Remain on-call for adjustments or emergency relocations of drop boxes
- Utilize a forklift and trailer to move equipment
- Provide lifting and transport equipment capable of handling boxes weighing approximately 650 lbs to 980 lbs
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder in the aggregate | Not specified |
| Local Bidder preference | Not specified |
| Veteran-owned Business preference | Not specified |
Minimum qualifications
- Mandatory attendance at the site visit on November 10, 2026
- Vendor is required to utilize a forklift and trailer to move equipment
- Approval from MOA Elections for lifting and moving methods and equipment
Documents to include with your response
- Bid Proposal (Pages 7-8), signed by an authorized representative
- Acknowledgment of all addenda
- Proof of Veteran status (DD Form 214, NGB Form 22, or equivalent), if applicable
- Description in quote of equipment and method used to lift and transport boxes
- Responsible Bidder Questionnaire (within five days following request)
Key dates
- Issue Date
- 11/4/2026
- Mandatory Site Visit
- 9AM TUESDAY NOVEMBER 10, 2026
- Questions due
- 12:00 P.M. Alaska Time, November , 2026
- Time and Date of Opening
- 9:00 A.M. Alaska Time, November 24, 2026
How to submit
- Method
- Sealed envelope or online via Bid Express
- Instructions
- Online via www.bidexpress.com or sealed envelope addressed to MOA Purchasing Department, 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501 prior to bid opening. Bid envelope must be clearly marked with bidder details, ITB number, and title.
Contract details
- Term
- 3/1/2027 through 6/30/2038, with an option to renew for two additional one-year periods
- Place of performance
- Anchorage, Alaska (including Election Center, Anchorage Vote Centers, and Eagle River Town Center)
- Insurance and bonding
- Commercial General Liability; Automobile Liability; Workers Compensation with statutory limits and Employers Liability with minimum limit of $500,000; Municipality of Anchorage listed as additional insured with waiver of subrogation (except Professional Liability).