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RFP opportunitySolicitation 202708

Operations and Maintenance Services for Homestead Circulator Transit System

Submission deadlineDec 15, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The City of Homestead Procurement & Contract Services Department seeks a contractor to provide operations, management, and maintenance services for its fixed-route trolley and circulator transit system. The contractor must furnish all necessary management, operations, maintenance, support personnel, and technology to deliver safe, reliable public transportation in accordance with established routes and schedules. The contractor must also provide operational data and documentation to maintain compliance with applicable grant and regulatory requirements. Eligible onshore U.S. organizations must maintain an active SAM.gov registration with a Unique Entity Identifier and provide proof of E-Verify enrollment. Proposals must be submitted electronically via the online portal by December 15, 2026, at 2:00 p.m. EST. Questions are due no later than December 8, 2026, and a non-mandatory pre-submittal meeting is scheduled for November 17, 2026, at 10:00 a.m. EST. The contract term is for one year, with compensation paid on an hourly basis for in-service hours based on proposed rates.

Buyer and opportunity details

Client
Procurement & Contract Services Department
Solicitation No.
202708

Scope of work

  • Operate, maintain, and support the municipal fixed-route trolley and circulator transit system
  • Furnish management, supervisory, operations, maintenance, technology, and support personnel
  • Perform vehicle maintenance, mechanical and body repairs, detailing, and inspections
  • Fuel trolleys at the City Fleet Department fueling facility and manage records
  • Provide a unified multimodal technology platform
  • Develop and maintain a System Safety Program Plan updated annually
  • Handle customer complaints, service requests, and lost and found operations
  • Optional value-added revenue-generating services including advertising, sponsorships, and naming rights

How proposals are evaluated

CriterionWeight / scoring
Firm Qualifications and Experience15
Key Personnel Qualifications and Experience15
Points Based criterion10
Points Based criterion10

Minimum qualifications

  • Active registration in SAM.gov with a valid Unique Entity Identifier (UEI)
  • Registration and enrollment in the E-Verify system
  • Valid occupational/business license
  • Compliance with FDOT Rule Chapter 14-90, F.A.C., and System Safety Oversight requirements

Documents to include with your response

  • Introduction letter on corporate letterhead
  • Table of Contents
  • Attachment A - ADA Statement
  • Attachment B - Business Entity Affidavit
  • Attachment C - Certification Regarding Debarment
  • Attachment D - Drug-Free Workplace Affidavit
  • Attachment E - Scrutinized Companies Form
  • Attachment F - E-Verify
  • Attachment G - Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes
  • Attachment J - W-9 Form

Key dates

Release Project Date
November 6, 2026
Pre-Proposal Meeting (Non-Mandatory)
Tuesday, November 17, 2026, 10:00 a.m., EST
Question Response Deadline
December 8, 2026, 5:00pm
Proposal Submission Deadline
Tuesday, December 15, 2026 at 2:00 pm, EST
Evaluation Committee Meeting
January 12, 2027, 10:00am
Council Meeting
Tentative: February 2027

How to submit

Method
Electronic via the City e-Procurement Portal
Instructions
Submit via https://procurement.opengov.com/portal/cityofhomestead (or https://secure.procurenow.com/portal/cityofhomestead). All pages must be consecutively numbered and correspond to the Table of Contents.

Contract details

Term
Contract pricing shall remain fixed and firm during the first two (2) years of the contract term, with annual price adjustment requests permitted starting in the third (3rd) contract year.
Place of performance
Homestead, Florida
Insurance and bonding
Commercial General Liability with additional insured endorsements; Workers Compensation per Florida statutory limits with employers liability and waiver of subrogation; Automobile Liability minimum $1,000,000 combined single limit.
Funding
Federal Transit Administration (FTA), Florida Department of Transportation (FDOT), Public Assistance Program, 2 CFR 200, Title 23, and 23 CFR
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