What the buyer needs
AI summaryThe City of East Orange seeks qualifications from onshore US organizations to provide planning board and zoning board of adjustment consultant services for a one-year contract term. The selected consultant will provide technical assistance in municipal planning, assist with board professional development materials, review development applications and referrals, prepare memoranda and annual reports, attend meetings, and help establish procedural hearing processes. Candidates must possess significant municipal planning experience, a valid New Jersey Professional Planner license, and AICP certification. Applicants must submit questions electronically by 11:00 AM on November 30, 2026. Proposals must be submitted electronically via the PlanetBids procurement portal by 11:00 AM on December 9, 2026. An evaluation team will score proposals based on price, expertise, and experience, each weighted at 25 percent, alongside other stated criteria, recommending the highest-ranking respondent based on price and other factors.
Scope of work
- Provide technical assistance in municipal planning and preparation of professional development materials
- Review plans submitted to the City for approval and comments from city agencies
- Prepare memoranda describing pending projects and recommending proper action to the boards
- Attend regular and special meetings and conference meetings with municipal boards or private entities
- Prepare an annual board planner's report to both boards
- Review referrals by the City including zoning and land use ordinances and regulations
- Review applications for site plan or variance approval and review site plan advisory committee minutes
- Assist the secretary to the boards in processing and establishing application hearing procedures
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price / Compensation Proposal | 25% |
| Expertise | 25% |
| Experience | 25% |
Minimum qualifications
- Significant experience in municipal planning and drafting planner's reports with respect to applications for development
- Copy of current State of N.J. Professional Planners license
- AICP certification
- Past contract successes providing government agencies with planning board and zoning board consultant services
- Submission of a list of three clients for whom similar services have been provided
Documents to include with your response
- Proposal Cost/Signature Form
- Non-Collusion Affidavit
- Business Entity Disclosure Certification
- Disclosure of Ownership Form
- Insurance Requirement Acknowledgement Form
- Mandatory Equal Employment Opportunity Notice Acknowledgement
- Professional Service Entity Information Form
- Qualification Affidavit
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Statement of Indebtedness Form
How to submit
- Method
- Electronic via Procurement Portal
- Instructions
- Submitted electronically via https://vendors.planetbids.com/portal/85923/bo/bo-detail/147216. Only electronic proposals shall be accepted.