What the buyer needs
AI summaryCenter School District 58 seeks a qualified provider for a fully integrated, cloud-based enterprise resource planning software platform. The solution must support public fund accounting, comply with the Missouri Financial Accounting Manual and Missouri Department of Elementary and Secondary Education requirements, and provide integrated human resources, payroll, and employee benefits modules for over 450 employees. Only onshore USA organizations performing offsite work are eligible to bid, and all district data must be stored within the United States. Interested vendors must submit questions by November 20, 2026, at 4:00 p.m. CST, and digital proposals are due by December 2, 2026, at 4:00 p.m. CST. The buyer will evaluate proposals across a 100-point scale covering cost and fee schedule (30 points), functional requirements (25 points), implementation approach (15 points), reporting and analytics (10 points), references (10 points), and security (10 points), plus an applicable three-point bonus for qualifying veteran-owned enterprises. The resulting contract term spans three years to support an anticipated July 1, 2027 go-live date.
Scope of work
- Finance and accounting modules including general ledger, budgeting, accounts payable, asset management, and DESE reporting
- Payroll processing supporting multi-position employees, Missouri PSRS/PEERS reporting, and time/attendance tracking
- Employee benefits administration including open enrollment, ACA compliance tracking, employee portal, and workers compensation
- State compliance reporting including DESE Core Data/MOSIS and Annual Secretary of the Board Report assistance
- Cloud or district hosting architecture with all district data stored in the United States
- Data migration extracting, cleaning, and migrating a minimum of seven years of historical legacy data
- System integration, single sign-on, open APIs, and security/privacy controls compliant with FERPA
- Implementation, project management supporting a July 1, 2027 go-live date, and train-the-trainer programs
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost and Fee Schedule | Max 30 points |
| Functional Requirements | Max 25 points |
| Implementation Approach | Max 15 points |
| Reporting & Analytics | Max 10 points |
| References | Max 10 points |
| Security | Max 10 points |
| Qualifying veteran-owned enterprise bonus pursuant to § 34.069 or § 34.074, RSMo. | 3-point bonus |
Minimum qualifications
- Provider must not be suspended or debarred from state or federal contracting
- Provider must be in good standing at the state or federal level
Documents to include with your response
- Letter of transmittal signed by an individual authorized to bind the firm
- Firm profile, ownership, location(s), years in business, and primary contact information
- At least three (3) client references with current contact information
- Disclosure of actual or potential conflicts of interest
- Any requested exceptions to the RFP or proposed contract terms
- Fee Proposal identifying licensing, implementation, conversion, integration, training, support, and three-year total cost of ownership
- Duly signed Bid Form
- Federal Work Authorization / E-Verify sworn affidavit and documentation (for contracts in excess of $5,000)
- Anti-Discrimination Against Israel Act written certification pursuant to § 34.600, RSMo. (if contract is $100,000 or more and firm has 10+ employees)
How to submit
- Method
- Electronic via email
- Instructions
- Submit electronically in PDF format via email to Tyson Malone, Chief Financial Officer, with the subject line 'RFP – 27-003 Enterprise Resource Planning'.