What the buyer needs
AI summaryThe County of Doña Ana seeks proposals for facilitation, planning, training, and conference management services under a three-year contract. The contractor will perform offsite work covering workshop and conference planning, registration management, timeline development, facilitation services, training curriculum development, crisis response and de-escalation, and stakeholder engagement. Only onshore United States organizations are eligible to bid. Interested offerors must submit questions by November 30, 2026, and deliver proposals digitally via email or online by 2:00 p.m. local time on December 11, 2026. Submissions require separate cost proposals detailing hourly rates or fixed pricing, and an evaluation committee will judge proposals based on defined evaluation factors.
Scope of work
- Workshop and conference planning
- Program planning and coordination
- Registration management
- Facilitation services for diverse stakeholder groups
- Development and delivery of training curricula and educational materials
- Stakeholder engagement support
- Post-program evaluation and reporting
- Support budgeting, cost estimation, and cost control strategies
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organization Experience | 300 |
| Key Personnel | 200 |
| New Mexico Native American Resident Business Preference / New Mexico Resident Business Preference | 80 – 100 |
Minimum qualifications
- Experience managing diverse stakeholder groups
- Ability to work independently and respond to inquiries in a timely manner
- Examples of similar events within the past five years
- Provision of no fewer than three business references supplied with same or similar goods or services during the past year
Documents to include with your response
- Completed Cover Letter - Transmittal Form
- Mandatory Response Form
- Narrative Written Response to the Mandatory Specifications
- References Form
- Campaign Contribution Disclosure Form (Attachment C)
- Related Party Disclosure Form (Attachment D)
- Certification Regarding Debarment & Suspension (Attachment E)
- Non-Collusion Affidavit (Attachment F)
- Resumes / Certifications / Licenses of Key Personnel
- Cost Proposal Form (Attachment B, Appendix A Excel, and Comprehensive Narrative)
How to submit
- Method
- Electronic via the Doña Ana County Workday Strategic Sourcing website
- Instructions
- Submit one electronic PDF technical proposal and separately submit one electronic PDF and one electronic Excel copy of the cost proposal via the portal.