What the buyer needs
AI summaryThe City of Saratoga Springs seeks proposals from qualified professional firms or individuals to facilitate and create an updated five-year strategic plan. The selected consultant must lead planning meetings with City leadership, design and analyze community engagement, facilitate sessions with elected and administrative officials, draft the strategic plan with performance criteria, and deliver a final publication-ready plan approved by the City Council. Eligibility requires USA organizations only, and the lead consultant must have at least five years of governmental strategic planning experience. Questions must be submitted via the U3P website by Thursday, November 19, 2026, at noon. Proposals, including a not-to-exceed fee, schedule, qualifications, and work samples, must be submitted digitally through U3P by Monday, November 23, 2026, at 5:00 pm. The City will evaluate submissions based on RFP understanding, community engagement experience, municipal strategic planning qualifications, and cost and schedule alignment.
Scope of work
- Lead and facilitate initial meeting with City Leadership to map out planning and outreach
- Develop and execute a comprehensive community engagement strategy
- Analyze and synthesize community outreach results for City leadership use
- Facilitate strategic planning sessions with elected officials and administrative leaders
- Draft and develop a five-year strategic plan including directives, goals, and performance criteria
- Present strategic plan for edits and incorporate City Leadership feedback
- Provide final publication-ready and editable Community-Based Strategic Plan for City Council approval
- Provide future consultation for alignment with the City General Plan and major planning documents
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of strategic planning and RFP criteria | Not specified |
| Experience developing strategic plans that include community engagement component(s) | Not specified |
| Quality of the engagement strategy | Not specified |
| Sustainability and practicality of the proposed tracking method(s) | Not specified |
| Proposed timeline and ability to meet deadlines | Not specified |
| Qualification of municipal experience in developing strategic plans | Not specified |
| Cost and schedule alignment | Not specified |
Minimum qualifications
- Lead consultant must have at least five years strategic planning experience for governmental entities
- Register and participate in the Status Verification System complying with Utah Code Annotated Section 63G-11-103
Documents to include with your response
- Cover Letter
- Qualifications/Experience/Credentials
- Strategy and Implementation Plan
- Detailed Project Schedule
- A minimum of three (3) references
- Fee schedule with not-to-exceed total and reimbursable expenses
- Relevant work sample of a municipal strategic plan completed within three years
- Copy of written clarification from the City (if applicable)
How to submit
- Method
- Electronic via the U3P website
- Instructions
- Submit via the U3P website by Monday, November 23, 2026, by 5 pm.