What the buyer needs
AI summaryVisit California seeks a qualified agency to provide destination representation in Mexico to promote California as a premier travel destination. The contractor will serve as a strategic marketing partner, adapt content frameworks, create assets, manage social channels, and collaborate on media and trade distribution strategies. Eligible bidders must be full-service tourism marketing business entities registered in Mexico with at least five years of experience. Bidders must submit two hard copies of the proposal and one electronic PDF version via email to [email protected], accompanied by a non-binding Notice of Intent to Bid, financial statements, and an agency video. Questions are due no later than November 18, 2026, and final responses are due January 8, 2027. Proposals will be evaluated by a committee using criteria from Attachment C, with top finalists delivering oral presentations. The contract runs from approximately July 1, 2027, to June 30, 2028, with proposed programming budgeted between US $1.1 million and US $3 million.
Scope of work
- Communications and public relations strategy, including press trips, digital influencer engagement, and broadcast productions
- Travel trade strategy, product development expansion across California regions, opportunity analysis, and trade advisory board formation
- Consumer marketing, cooperative programs, and brand partnerships aligned with global brand strategy
- Consumer content distribution and owned channel management across digital and social platforms
- Account administration, including monthly progress reports, expense documentation, and an annual top-line report
- Content translation and transcreation services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | Not specified |
| Best Value & Cost Effectiveness | Not specified |
| Strategic Thinking & Insight | Not specified |
| Creative Approach & Big Ideas | Not specified |
| Audience Understanding | Not specified |
| Innovation Use of Technology / Global Network & Operational Excellence | Not specified |
| Budget Discipline & ROI Mindset | Not specified |
| Team Chemistry & Presentation Style | Not specified |
| Cultural Fit & Collaboration Style | Not specified |
Minimum qualifications
- Must be a business entity registered in Mexico
- Agency must have at least five years experience in marketing and representation
- Agency must be a full-service tourism marketing agency
- Agency must not have direct interest in tour wholesaler companies or general sales agencies
- Demonstrated financial viability with GAAP/IAS compliant financial statements no more than 12 months old
Documents to include with your response
- Attachment A - Notice of Intent to Bid
- Attachment B - Budget Form
- Attachment D - Non-Disclosure Agreement (if requested)
- IRS Form W-8BEN
- One copy of GAAP/IAS compliant financial statements in a sealed envelope
- Cover Page and Table of Contents
- Executive Summary
- Company Background, Management, Staff, and Subcontractor resumes
- Conflict of Interest certification
- Agency Video (three to five minutes shot on a mobile device)
How to submit
- Method
- Hard copy via courier and electronic via email
- Instructions
- Submit 2 hard copies via courier (FedEx or UPS) to 1401 21st Street, Suite 17522, plus 1 electronic PDF version emailed to [email protected] including tracking info. One copy of Financial Statements in a sealed envelope.
