What the buyer needs
AI summaryHamilton County Department of Education seeks sealed proposals for districtwide school photography and related services. Required services include underclass, senior, employee, board, group, athletic, graduation, and special event photography, as well as electronic image files and data for student information, ID cards, yearbooks, and administrative uses. The contract term spans two years. Eligible onshore vendors must maintain a current SOC 2 Type II report with an unqualified opinion and submit required qualification forms. Questions must be submitted no later than November 29, 2026. Proposals are due December 7, 2026, at 2:00 PM EST at the Purchasing Department in Chattanooga, Tennessee, containing one original, one copy, and one USB flash drive in a single sealed envelope. Awards will go to the most responsive, responsible bidder offering the best value based on price, quality, and suitability.
Scope of work
- Underclass student portrait photography
- Senior portrait photography
- Employee, staff, and School Board portrait photography
- Group, club, organization, and team photography
- School yearbook support services and compatible files
- Graduation photography
- Athletic and special event photography
- Digital image access and electronic files for district systems
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of Company | 20 |
| Relevant Experience & References | 15 |
| Plan of Approach & Service Delivery Model | 25 |
| Personnel & Contract Management | 20 |
| Revenue & Value-Added Services | 20 |
Minimum qualifications
- Maintain a current SOC 2 Type II report with an unqualified opinion performed by an independent CPA or service auditor
- Vendor personnel assigned to District facilities must comply with student safety requirements and background screening
Documents to include with your response
- Form 1 Solicitation Response & Bid/Proposal Form
- Hamilton County Business License Number and copy of license (if applicable)
- Form 4 Drug-Free Workplace Requirements & Affidavit (for construction contractors with 5 or more employees; encouraged for others)
- Form 5 Non-Collusion Affidavit
- Form 6 Certification of Compliance with the Iran Divestment Act & No Boycott of Israel
- Form 9 Minimum Qualifications Requirements and acceptable SOC 2 Type II evidence
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original hard copy, one copy, and one electronic version on a USB flash drive in unlocked PDF format in a sealed envelope to Purchasing Department, 3074 Claude Ramsey Parkway, Chattanooga, Tennessee 37421. Package requested not to exceed 20 pages printed single-sided excluding forms and dividers.