What the buyer needs
AI summaryThe City of Hamilton seeks competitive proposals from qualified engineering or consulting firms to perform a comprehensive condition assessment and develop a strategic capital plan for the Greenup Hydroelectric Plant. The selected vendor must conduct physical and operational evaluations, formulate immediate repair and long-term recommendations, complete outage and implementation planning, and rank needs within a multi-year capital improvement plan supported by AACE Class 2 and Class 3 cost estimates. Only onshore United States organizations are eligible to submit bids. Proposers must submit responses digitally or via sealed physical delivery to the Purchasing Agent by February 9, 2027, at 2:00 PM local time. Proposals will be evaluated on criteria that include firm and personnel experience, which accounts for 30 percent, and fee and value, which accounts for 15 percent.
Scope of work
- Data collection and preliminary review of facility documentation
- Detailed physical condition assessment of civil, structural, turbine-generator, BOP, electrical, and transmission assets
- Unit rebuild planning and technical documentation including wear parts list, standard disassembly procedure, and tooling requirements
- Excitation system modernization study comparing rotating versus static excitation
- Draft tube gate dogging system review and risk mitigation study
- Trash rack modernization and efficiency study including hydraulic performance and regulatory review
- Facility modernization and high-voltage substation relocation feasibility study
- AACE Class 3 and Class 2 cost estimates, outage planning, and final Capital Improvement Plan
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Experience and References | 30% |
| Proposed Methodology and Project Plan | 30% |
| Team Qualifications and Expertise | 25% |
| Fee Proposal and Value | 15% |
Minimum qualifications
- Experience in condition assessment and capital planning of run-of-the-river hydroelectric plants of 70 MW+
- Experience evaluating prefabricated steel-plate powerhouse enclosures and cathodic protection/marine coatings
- Lead turbine-generator evaluator must have direct experience performing condition assessments or major overhauls on horizontal bulb Kaplan units
- Lead turbine-generator evaluator must have OEM or equivalent training in Neyrpic design clearances, bearing assemblies, and sealing systems
- Lead turbine-generator evaluator must have a minimum of 10 years professional engineering experience in hydroelectric turbine-generator design or life-extension assessments
- Demonstrated ability to develop Unit Rebuild and Disassembly Procedures and Tooling/Rigging Plans
- Key personnel experience with FERC Part 12 safety inspections or AACE Class 3 cost estimating
Documents to include with your response
- Technical Proposal addressing firm qualifications and experience
- Proposed Project Plan and Methodology with Gantt chart
- Separate Fee Proposal with lump sum pricing, milestone payments, and cost breakdown
- List of at least three project references completed within the last 10 years
- Resumes for Project Manager and Lead Engineers (Civil, Mechanical, Electrical)
- Notarized Statement of Qualifications (Section II)
- Requested exceptions to modified EJCDC-500 terms, if any
How to submit
- Method
- Sealed hard copy or electronic via Bid Express
- Instructions
- Sealed proposals received by the Purchasing Agent, 345 High Street, Hamilton, Ohio 45011. Documents available from www.bidexpress.com and the Office of the Purchasing Agent. Fee proposal must be submitted as a separate document/envelope.