What the buyer needs
AI summaryThe Newburgh Enlarged City School District seeks proposals from qualified organizations or consultants to deliver a mentorship and leadership training program for early-career principals who completed their first year. The contractor will pair each principal with an experienced mentor and provide structured training across six leadership areas, with special emphasis on data interpretation and one-on-one mentoring. The program requires on-call support, a school data project, observation visits and walkthroughs, and peer learning opportunities. Eligible onshore United States respondents must submit three original copies and one electronic thumb drive copy by November 23, 2026, at 10:00 AM, following question submissions due by November 13, 2026. The district reviews submissions for technical, administrative, and completeness requirements and may conduct in-person interviews during evaluation. The contract commences November 30, 2026, running for approximately seven months, with options to extend for up to four additional one-year periods.
Scope of work
- One-on-one mentoring matched with an experienced mentor for at least 2 hours per month including in-person school visits
- On-call support for principals between scheduled sessions for urgent issues
- Four cohort group training sessions covering six leadership focus areas using real district scenarios and school data
- School data project completing a full data cycle with mentor support and presenting results at program end
- Individual growth plan built from self-assessment and mentor input, reviewed mid-year and at the end
- School visits and walkthroughs to observe instruction, meetings, and operations with debriefs
- Peer learning opportunities such as peer school visits or problem-of-practice sessions
- Initial diagnostic visit, needs-assessment update, periodic check-ins, and data/progress summaries aligned to NYSED reporting cycles
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications & Experience (Section 5) | 30% |
| Past Performance & References | 15% |
| Cost Proposal | 25% |
Minimum qualifications
- Direct experience providing instructional leadership coaching and/or professional development
- Demonstrated experience with requested training with similar districts and schools
- Evidence of high-quality service feedback in the form of references or testimonials
- At least three references from prior school or district engagements
Documents to include with your response
- Cover letter identifying proposer, primary contact, and signed statement of intent
- Itemized total cost proposal for the full scope of work (Attachment A / Proposal Sheet)
- Resumes or biographical summaries for all proposed personnel
- Completed IRS Form W-9
- Acknowledgment of NYS SAVE Act fingerprint clearance requirements
- Attachment B - Signature Page
- Certificate of Insurance (COI)
- Attachment E - Non-Collusive Bidding/Proposal Certification
- Attachment F - Proposer Warranties
- Attachment G - Iran Divestment Act Compliance Rider and Certification (signed and notarized)
How to submit
- Method
- Hand delivery, regular mail, or courier; telephone, facsimile, telegraphic, or email submissions are not permitted
- Instructions
- Submit THREE original copies and ONE copy electronically on a vendor-provided thumb drive to Purchasing Agent, Newburgh Enlarged City School District, 124 Grand Street, Newburgh, NY 12550. Proposals must be submitted as a single PDF on the drive and clearly marked on the outer sealed envelope with the RFP title and vendor name.