What the buyer needs
AI summaryEastern Suffolk BOCES seeks bids for industrial technology supplies and technology education items on behalf of its cooperative bidding program participants. The contractor must supply required materials, supplies, and equipment with inside delivery, warrant items against defective material or workmanship, and repair or replace any damages incurred during transit. Performance will take place onsite under a one-year contract term. Eligibility is restricted to onshore United States bidders. Submissions must include all specified exhibits, certifications, and the Cost Proposal Form in two formats: one CD or flash drive and one paper printout. The deadline to submit all questions is November 17, 2026.
Scope of work
- Furnishing, delivering, and installing where called for, industrial technology supplies or technology education materials
- Providing inside delivery with shipping and handling included in unit pricing
- Submitting trade designation, catalog, model, and samples or specification sheets for any alternate or equal items bid
- Fulfilling purchase orders issued by ESBOCES and participating cooperative members
- Providing safety data sheets for any items containing hazardous or regulated substances
- Submitting annual purchasing usage reports detailing items and services purchased, unit prices, and extensions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest price or highest discount as indicated on the Cost Proposal Form from a responsive and responsible bidder | Not specified |
Minimum qualifications
- Must be a responsive and responsible bidder that complies with all terms and conditions stated in the Bid Documents
- Certification that the vendor is not on the prohibited entities list under the Iran Divestment Act
- Compliance with New York State sales tax vendor certification requirements for contracts valued over $100,000
Documents to include with your response
- Vendor Acknowledgement and Information Form – Exhibit A
- Vendor Reference Form – Exhibit B
- Non-Collusive Bidding Certification – Exhibit C
- Disclosure Form – Exhibit D
- Affidavit of Compliance Form – Exhibit E
- Iran Divestment Act Compliance Rider – Exhibit F
- Cost Proposal Form – Attachment A (paper printout and CD or flash drive)
- Insurance Document (as required) – Attachment B
- Any Addendums – Attachment C
- W-9 upon request
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit in a sealed envelope endorsed with the bidder name, bid number and name, and bid opening date to ESBOCES Cooperative Bidding Program, 201 Sunrise Highway, Patchogue, NY 11772. Must include one CD or flash drive plus a paper printout of the Cost Proposal Form.