What the buyer needs
AI summaryThe Bedford Central School District requests proposals for universal pre-kindergarten services for four-year-old children during the 2027–2028 school year. The selected agency will deliver an inclusive, play-based program operating five hours daily, five days per week, for at least 180 days under a one-year contract. Eligible applicants are approved licensed or registered pre-kindergarten providers demonstrating at least three years of successful completion of similar services. Interested parties must submit questions by November 13, 2026, and may attend an information session and sample classroom walkthrough on November 20, 2026. Proposers must deliver one original hard copy, one hard copy, and one electronic copy on a USB flash drive in a sealed opaque envelope by 11:00 AM on December 7, 2026. The district evaluates proposals based on previous UPK experience (25%), professional staff qualifications (25%), and submission of a cost-effective budget (25%).
Scope of work
- Provide full-day Pre-Kindergarten placements for a minimum of 10 and up to 82 students
- Staff and deliver Pre-K instruction effectively in 4 available classroom locations on District premises or on CBO premises
- Deliver developmentally appropriate curriculum and instruction aligned with District policies
- Provide support services to children and families, such as social and health-related services
- Provide bilingual supports for Emergent Multilingual Learners and their families
- Serve preschool children with disabilities
- Maintain daily attendance records and provide them monthly to the District
- Comply with New York State SAVE law fingerprinting and NYSED clearance requirements
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Previous Experience of Proposer with UPK programs | 25% |
| Required experience and qualifications of the professional staff | 25% |
| Submission of cost-effective budget | 25% |
Minimum qualifications
- Must be approved licensed and/or registered Pre-Kindergarten providers
- Minimum of at least three (3) years of successful completion of the type of services required in compliance with NYS laws
- Teachers must meet licensing qualifications or possess NYSED certification; uncertified teachers must be supervised by a certified On-Site director
- Agency must be willing to submit a 5-year written plan to obtain teacher certification if uncertified
- Staff must comply with New York State Safe Schools Against Violence in Education (SAVE) law fingerprinting and clearance requirements
- Attestation that the Agency meets the requirements of New York State Education Law §818
Documents to include with your response
- Completed proposal package on forms included in the RFP document
- Form of Proposal with legible, all-inclusive proposal amount
- Budget of proposed expenditures and maximum student capacity
- Evidence of at least three years of experience
- Signed and notarized Non-Collusive Form Proposal Certifications
- Signed and notarized Hold Harmless Agreement
- Certificate of Insurance naming District as Additional Insured
- Proof of NYS Workers' Compensation (C-105.2 or U-26.3) and Disability Insurance (DB-120.1) or CE-200 Form
- Current Power of Attorney (if submitted by an agent)
How to submit
- Method
- Sealed hard copy and electronic copy on USB flash drive
- Instructions
- Submit four hard copies (one original marked ORIGINAL and one marked COPY) plus one USB flash drive in a sealed opaque envelope to the Business Office, Lauren Leone, Purchasing Agent, Bedford Central School District, 632 South Bedford Road, Bedford, NY 10506.