What the buyer needs
AI summaryThe Liberty Public School District #53 seeks proposals from qualified onshore United States organizations for substitute management services across nineteen academic sites. The selected contractor must recruit, interview, employ, train, and assign substitutes for teachers, library media specialists, paraprofessionals, nurses, and administrative or clerical roles. Additional duties include managing all employment reporting, conducting monthly visits to the district human resources office, maintaining at least a 95 percent fill rate, and providing access to Frontline software. Contractors must hold their markup percentage firm across the contract term, with maximum billing rates determined by multiplying minimum pay rates by the overhead markup percentage. Potential respondents must email all questions to the Director of Purchasing by December 3, 2026. Proposals are due by 2:00 PM CST on December 10, 2026, and must be submitted via one unbound original marked with tabs and one flash drive containing the complete PDF response.
Scope of work
- Recruit, interview, employ, and train substitutes prior to placement across 19 academic sites
- Assign substitutes daily for teacher, library media specialist, paraprofessional, clerical, and nursing roles
- Provide all related employment services, record-keeping, and required state and federal reporting
- Ensure substitutes meet all District and Missouri employment requirements
- Maintain daily fill rates consistently at 100 percent or at least 95 percent
- Conduct monthly visits to the District HR office
- Provide access to Frontline software to track absences and sub assignments
- Submit required daily, weekly, monthly, end-of-semester, summer, and annual reports
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Prior comparable experience | 0 – 30 |
| Cost and value proposition | 0 – 20 |
Minimum qualifications
- Enrollment and active participation in the E-Verify Federal Work Authorization Program
- Substitutes must possess a substitute certificate or valid Missouri teaching certificate from Missouri DESE
- Substitutes must pass Family Care Safety Registry and local, state, and national background checks
- Substitutes must complete required District competencies, policies, sexual harassment, and technology training
- Must provide references from school districts currently provided with substitute services for more than one school year
Documents to include with your response
- Certification Form
- Bid Proposal Form
- Cover letter signed by an authorized officer
- Process map/plan for implementation
- Process map/plan for daily operations and fill procedures
- Training agenda for substitutes
- Samples of substitute materials and employment documents
- Responses to Attachment A
- Felony Conviction Notification Form
- Federal Work Authorization Program (E-Verify) Addendum and Affidavit
How to submit
- Method
- Sealed hard copy and digital submission via flash drive
- Instructions
- Submit one unbound original marked 'Original' and one flash drive in PDF format to Jason Breit, Director of Purchasing, Liberty Public School District #53, 1142 Southview Drive, Liberty, MO 64068. Proposal must be labeled 'PROPOSAL- SUBSTITUTE MANAGEMENT SERVICES'.