Cloud-Based SaaS Policy Management System with AI Capabilities

The University of North Dakota seeks a secure, cloud-based software-as-a-service policy management system that aligns with higher education and public-sector security expectations. The solution must provide centralized management of policies, procedures, programs, plans, handbooks, and related governance documents, along with configurable classifications, customizable metadata, records retention, legal hold support, and public access without user sign-in. The system must integrate with the university's Single Sign-On protocols, including SAML 2.0, OAuth, and OpenID Connect, and support policy exception, waiver, and governance committee management. The university anticipates using artificial intelligence tools to augment core capabilities while respecting role-based access controls. Only onshore organizations in the United States are eligible to bid, and all work will be performed offsite. Vendors must submit all questions no later than November 25, 2026, and evaluators will use the functional expectations in Appendix A to score responses and review demonstrations.