What the buyer needs
AI summaryThe City of Clermont seeks statements of qualifications from qualified individuals or firms to provide independent investigative services concerning matters involving City management, the Police Department, and a citizen. The investigation focuses on whether City management appropriately supported and addressed matters involving its police officers, and the circumstances surrounding a notice attributed to the "Clermont PBA." Eligible onshore USA organizations must submit responses electronically through the OpenGov portal by December 17, 2026, at 2:00 pm, following specific formatting rules and including proof of insurance, a W-9, and required City forms. All questions must be submitted through the portal's Question and Answer tab no later than December 9, 2026. Five City Council members will score proposals on a 100-point scale, weighting Experience at 35 points, Investigative Approach at 25 points, and Key Personnel at 20 points. The solicitation does not specify a contract term or budget, noting instead that it is looking for proposals.
Scope of work
- Investigate whether City management appropriately supported and addressed matters involving its police officers
- Investigate circumstances, involvement, distribution, and reasons for a notice attributed to the Clermont PBA
- Obtain and review relevant records, reports, correspondence, policies, procedures, and other materials
- Identify and evaluate inconsistencies, discrepancies, or gaps in obtained information
- Conduct follow-up interviews as necessary to clarify statements or resolve conflicting information
- Submit a draft report for factual clarification and a final written report
- Provide periodic updates regarding investigation progress and supporting investigative documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | 35 |
| Key Personnel | 20 |
| Investigative Approach | 25 |
Minimum qualifications
- Relevant experience conducting independent administrative, workplace, or municipal investigations
- Knowledge of investigative procedures, evidence evaluation, and interviewing techniques
- Experience preparing clear, defensible, and well-supported written findings
- Possession of all licenses, certifications, or other authorizations required by applicable law
- At least three (3) similar investigations completed
- Utilization of the U.S. Department of Homeland Security E-Verify system
Documents to include with your response
- Letter of Interest signed by an authorized individual
- Vendor Information form and W-9
- Current Florida Department of State Certificate of Status
- Proof of insurance (standard ACORD form or signed agency letter)
- Applicable licenses and certifications
- Conflict of interest disclosure
- Drug-free workplace certification
- Non-collusion affidavit
- Virtual Signature Page
How to submit
- Method
- Electronic via the City's OpenGov Portal
- Instructions
- Submit at https://procurement.opengov.com/portal/clermontfl. Page size 8.5 x 11 inches, 11-point or larger Arial or Times New Roman font, consecutively numbered pages, separated and tabbed.
