What the buyer needs
AI summaryThe government authority in College Station, TX seeks a vendor to provide leak detection study services within a city-designated study area. The selected firm must acquire and process data to identify potential subsurface water leakage using commercially proven methods such as satellite-based remote sensing, synthetic aperture radar, multispectral imagery, acoustic technologies, or artificial intelligence and machine learning. The vendor will use City-provided infrastructure information, assign each anomaly a unique identification number, location, confidence level, severity and priority rating, and recommended next action, and deliver GIS data compatible with ArcGIS Pro. The base proposal must also include field verification of identified anomalies using appropriate leak detection methods. Only onshore USA organizations are eligible to bid, and the work will be performed offsite. Vendors must submit all questions by November 24, 2026, and may submit responses digitally via email or online.
Scope of work
- Perform a systemwide leak detection study within the City-designated study area
- Use commercially proven methods to identify potential subsurface water leakage
- Conduct field verification for identified anomalies as part of base proposal
- Estimate leakage rate in gallons per day (GPD) for confirmed leaks
- Provide verification date, verification method, location, and recommended action
- Deliver GIS data in Esri file geodatabase feature class compatible with ArcGIS Pro
- Provide final report including verification rate and false-positive rate
- Provide metadata describing coordinate system, field definitions, and data
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and experience | 25 Points |
| Rates and expenses | 15 Points |
| Project timeline | 10 Points |
| Project design and methodology including technical approach | 35 Points |
| References | 15 Points |
Minimum qualifications
- Demonstrated experience performing leak detection for potable water distribution systems
- Demonstrated experience using proposed technology in municipal water systems of similar size
- Experience in the last thirty-six (36) months performing consulting services
- At least one example of GIS deliverables or reporting format from a comparable project
- Five references for similarly successful projects from three governmental agencies
Documents to include with your response
- Tab A: Qualifications and Experience, organizational chart, and resumes
- Tab B: Proposed fee schedule broken down by task
- Tab C: Narrative plan, project schedule, progress reports, and responsibility matrix
- Tab D: Five references from three governmental agencies
- Tab E: Completed Certification form
- Acknowledgement of any Addenda issued (if applicable)
- Statement of willingness to sign City's Standard Form of Agreement
- Texas Ethics Commission Form 1295 (if applicable at contract signing)
How to submit
- Method
- Electronic via Brazos Valley e-Marketplace
- Instructions
- Upload encrypted response packages to Brazos Valley e-Marketplace (Bidding Portal) separated into Tabs A-E; allow at least one hour before deadline.