What the buyer needs
AI summaryEast Carolina University seeks campus security guard services to maintain a visible, professional presence onsite. Guards must secure exterior doors, prevent unescorted guests from entering residence halls, monitor perimeters and parking areas, document patrol activities, and report criminal activity or safety concerns to police. Eligible bidders must be onshore vendors registered in good standing with North Carolina's Electronic Vendor Portal. The university will not hold a pre-proposal conference or site visit, and vendors must email written questions to Bryan Tuten by November 18, 2026, at 5:00 p.m. Eastern Time. Vendors must submit proposals electronically through the Electronic Vendor Portal by December 1, 2026, at 2:00 p.m. Eastern Time, with contract award estimated for December 2026. Submissions must include completed pricing and financial condition forms, personnel qualifications, and at least three customer references.
Scope of work
- Provide security guard and patrol services for residence hall communities
- Focus on exterior residence hall patrol services
- Enhance safety and provide a visible security presence
- Deter criminal activity
- Submit reports in a format approved by ECU Police and/or designated University representatives
- Conduct criminal background checks for all assigned personnel
- Provide distinctive uniform shirts with clearly visible identification badges
- Designate a contract manager and customer service point of contact
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Vendor Experience (including references) | Not specified |
| Pricing | Not specified |
Minimum qualifications
- Must be a North Carolina registered Vendor in good standing with an eVP number
- Must complete registration with the NC Secretary of State within 10 business days of award notification
- Demonstrate experience with public and/or private sector clients of similar or greater size and complexity
- Provide at least three (3) customer references of similar size and scope
- Vendor and personnel must undergo criminal background checks at Vendor's expense
- Comply with E-Verify requirements for employers with more than 25 employees in North Carolina
Documents to include with your response
- eVP Number processing page
- Cover Letter
- Title Page
- Completed and signed Execution Pages
- Signed receipt pages of any addenda (if required)
- Attachment A: Pricing Form
- Attachment D: Customer Reference Form
- Attachment E: Location of Workers Utilized by Vendor
- Attachment F: Certification of Financial Condition
- One (1) signed, REDACTED copy (if confidential information is included)
How to submit
- Method
- Electronic via the Electronic Vendor Portal (eVP)
- Instructions
- All proposal responses shall be submitted electronically via eVP (https://evp.nc.gov). If confidential and proprietary information is included, also submit one (1) signed, REDACTED copy.