What the buyer needs
AI summaryThe Rights and Resources Initiative (RRI) seeks a qualified consultant or team to manage the selection process and communications for its second Collective Action Award, beginning in January 2027. The consultant will establish the workplan, screen and assess nominations, coordinate finalist reviews, facilitate the Selection Committee, and produce up to four "Meet the Winners" videos and ceremony materials for the May/June 2027 event in Indonesia. Eligible applicants are onshore USA organizations with experience working with Afro-descendant, Indigenous, and local communities, managing structured nomination reviews, and producing event communications. RRI will evaluate proposals based on relevant community experience, comparable award and ceremony experience (25%), and cost reasonableness. The deliverable-based contract has an anticipated budget of $18,000 to $32,000. Applicants must email proposals to [email protected] with the subject line "RRI Collective Action Award - Selection Process Management" by 5:00pm ET on November 24, 2026.
Scope of work
- Establish workplan, eligibility checklist, scoring matrix, filing system, and nomination tracker
- Screen and assess nominations and recommend a longlist of 30-45 nominations
- Coordinate finalist review and prepare standardized briefs for 15 finalists
- Facilitate 2-3 virtual Selection Committee meetings and document selection decisions
- Produce up to four 2-3 minute Meet the Winners videos
- Develop award ceremony key messages, agenda, run of show, and MC script
- Complete final handover of files, media assets, and completion summary
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience working with Afro-descendant, Indigenous, and local communities and RRI’s core themes (climate, environment, land rights, development, or human rights) | 25% |
| Experience with a similar award initiative or comparable award projects and ceremony | 25% |
| Proposed approach & understanding of scope | 25% |
| Costs | 25% |
Minimum qualifications
- Experience managing structured application or nomination review processes
- Experience working with Selection Committees and decision-making bodies
- At least 5 years developing communication strategies for Indigenous, Local, and Afro-descendent Peoples
- At least 5 years working on climate, environment, development, or human rights in Asia, Africa, or Latin America
- Experience managing public events such as award ceremonies and conferences
- Experience with communication strategies, producing videos, and social media content
- Professional proficiency in English and Spanish, French, Nepali, Indonesian, Portuguese, or Swahili
- Capacity to manage multilingual nomination materials and coordinate language support
Documents to include with your response
- Cover letter with relevant background and experience (maximum 2 pages)
- Workplan and timeline explaining proposed approach and coordination (maximum 2 pages)
- Financial proposal in USD with cost breakdown by deliverable
- CVs of the lead consultant and key team members identifying roles
How to submit
- Method
- Instructions
- Submit proposal and required documents by email with the subject line 'RRI Collective Action Award - Selection Process Management.' Cover letter and workplan are each limited to 2 pages.