What the buyer needs
AI summarySurry County Public Schools requests proposals from independent evaluators for external evaluation services for the Tidewater Educator Workforce and Leadership Initiative. The scope includes finalizing the evaluation plan, conducting data collection, and executing a quasi-experimental impact study meeting What Works Clearinghouse standards. Eligible offerors must be independent of the initiative and provide a lead evaluator with a doctorate, seven years of evaluation experience, and prior federal grant evaluation experience. Proposals are due November 3, 2026, at 5:00 p.m. ET, either in hard copy with a USB drive or as an emailed PDF, and questions are due by November 19, 2026. An evaluation committee will score qualified proposals on a 100-point scale covering evaluation design, key personnel, experience, and cost. The resulting one-year contract will not exceed $75,000 per year.
Scope of work
- Finalize evaluation plan, logic model alignment, annual action model, pre-register impact study, and establish data governance and IRB approval.
- Collect baseline data, link administrative records, use video coaching platform data, and conduct surveys, interviews, focus groups, and observations.
- Develop and pilot DOL AI Literacy Framework competency assessment and establish Danielson inter-rater agreement baseline and reliability documentation.
- Design and execute a quasi-experimental impact study meeting What Works Clearinghouse Version 5.0 standards with propensity score matching.
- Review implementation fidelity quarterly, build and maintain shared TEWLI data dashboard, and sit on Regional Steering Council.
- Calculate and document federal Performance Measures 1 through 4 annually and support U.S. Department of Education performance reports.
- Deliver quarterly implementation briefs, annual evaluation reports, and a final evaluation report with full technical appendix.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Evaluation design: rigor, feasibility, and fit with the approved design, including the WWC impact study | 30 |
| Key personnel: qualifications and time committed | 20 |
| Experience and references: federal grant evaluations, educator preparation, rural settings | 20 |
| Data plan, security, and federal reporting support | 10 |
| Cost: reasonableness and value | 20 |
Minimum qualifications
- Lead evaluator with a doctorate in school leadership, education research, evaluation, statistics, or related field, plus seven years evaluation experience.
- Completed at least one quasi-experimental or experimental evaluation meeting What Works Clearinghouse standards, with a certified WWC reviewer on team.
- Evaluated at least one federally funded grant or contract in past five years, including federal performance reporting support.
- Experience with educator preparation, alternate route licensure, teacher residency, apprenticeship, or school leadership programs.
- Capacity to protect confidential data, including a written data security plan.
- Active registration in SAM.gov with no exclusion from federal contracting under 2 CFR Part 180.
- Independent of TEWLI's design and delivery, with no other TEWLI contract or conflicting financial or family relationships.
Documents to include with your response
- Proposal signature and offeror information form
- Acknowledgement of addenda
- Cost proposal form
- Independence statement
- SAM.gov registration printout showing Unique Entity ID and active status
- Certification regarding debarment, suspension, and other responsibility matters
- Certification regarding lobbying, and SF LLL if applicable
- Conflict of interest disclosure
- Ethics in public contracting and noncollusion certification
- State Corporation Commission identification number or exemption statement, and Form W-9
How to submit
- Method
- Hard copy and USB drive, or electronic PDF by email
- Instructions
- Submit one signed original and three copies plus one electronic copy on USB drive, or one electronic PDF by email, to Surry County Public Schools, 45 School Street, PO BOX 317, Surry, VA 23883. Technical proposal max 25 pages; cost proposal separate.