What the buyer needs
AI summaryThe Village of Montgomery seeks an experienced architectural services firm to conduct a comprehensive Police Department Staffing Study and Facility Needs Assessment. The selected consultant will evaluate current and projected staffing requirements, assess the existing police facility's condition and functionality, and provide concept planning and cost estimates for additions, renovations, or a new facility. Only onshore United States organizations are eligible to bid, and performance of the work will be onsite. A non-mandatory pre-submittal meeting will take place on November 19, 2026, and written questions are due by November 25, 2026. Qualifications are due by December 2, 2026, at 3:00 p.m. local time in a sealed envelope limited to 75 pages, or digitally via email or online. The Village will evaluate submittals solely on qualifications and request a detailed fee proposal only from the highest-ranked firm, with proposed Board action on February 8, 2027.
Scope of work
- Evaluate current and projected staffing requirements
- Provide a Facility Condition Assessment
- Provide concept planning for additions and renovations
- Provide concept planning for a new facility
- Provide cost estimates for additions, renovations, and/or a new facility
- Develop preliminary drafts of the Project for Village review and comment
- Consult with the Village on Project scheduling considerations and general concepts
- Attend meetings with Village staff and Board of Trustees, as necessary
Minimum qualifications
- Demonstrated expertise in law-enforcement operational analysis and long-range staffing forecasting
- Demonstrated expertise in municipal facility planning and public-sector space needs assessments
- Experienced Architectural Services firm
- Experience in the design of general municipal spaces and Police Departments
- Ability and experience to work in the greater Chicagoland area, Kane County, or Kendall County
- Joint venture and/or cooperative professional teams will not be considered
Documents to include with your response
- Signed Statement of Interest
- Firm Description and staffing information
- Certificate of insurance
- List of litigation, arbitration, and alternative dispute resolution within the last 5 years
- List of any public entity project terminations within the last 5 years
- List of all public entity clients from the last ten years
- Samples of work demonstrating experience in municipal environments
- Organizational chart and resumes of key personnel and subconsultants
- Project Approach discussion
- Minimum of three (3) references for similar municipal facilities in the last five years
How to submit
- Method
- Sealed hard copy and digital copy via email
- Instructions
- Submit two (2) bound copies in a sealed envelope and one (1) digital copy via email to the Village Administrator. Limited to 75 pages on 8-1/2 x 11 letter size.