What the buyer needs
AI summaryFisheries and Oceans Canada seeks a vendor to provide bilingual simultaneous interpretation in English and French along with audio-visual services. The contractor will host virtual meetings via Zoom, create meeting links, manage all technical and audio-visual requirements, and provide live technical support throughout each meeting from an offsite location. Eligibility is restricted to Canadian organizations that have the legal capacity to contract and obtain a Business Number before contract award. Offerors may submit proposals digitally via email or online by November 26, 2026, at 2:00 PM EST, and direct inquiries to Contracting Officer Elizabeth Lewis at [email protected]. The department will evaluate proposals using the highest combined rating of technical merit, weighted at 40 percent, and price, weighted at 60 percent. To be declared compliant, offers must meet all mandatory technical criteria and score at least 40 out of 120 points on the point-rated technical evaluation.
Scope of work
- Create Zoom meeting links and share with the DFO event lead
- Host meetings on Zoom and manage all associated audio-visual operations
- Provide a qualified technician for pre-meeting checks and live technical support
- Provide qualified interpreters in English and French for simultaneous interpretation
- Maintain documented quality control practices
- Provide a complete recording of the virtual session within 48 hours
- Supply a list of all participants who attended each meeting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory Technical Criteria | Pass/Fail |
| Technical Merit | 40% (minimum 40 points out of 120 points) |
| Price | 60% |
Minimum qualifications
- Experience providing Zoom meeting services demonstrated with four project summaries
- Experience providing audio-visual services with a technician for pre-meeting checks and live support
- Legal capacity to contract and Business Number before contract award
- Compliance with Canada's Code of Conduct and Ineligibility and Suspension Policy
Documents to include with your response
- Section I: Technical Offer
- Section II: Financial Offer in accordance with Annex Basis of Payment
- Section III: Offer Submission Form
- Section III: Offeror Declaration Form
- List of Names for integrity verification
- Integrity Declaration Form (if unable to certify all Offeror Certifications)
- Four project summaries demonstrating Zoom meeting experience
How to submit
- Method
- Email to Fisheries and Oceans Canada Procurement Services ([email protected])
- Instructions
- Separate offers into Section I (Technical Offer), Section II (Financial Offer), and Section III (Offer Submission Form and Offeror Declaration Form); clearly display offeror name, return address, solicitation number, and closing date and time.