What the buyer needs
AI summaryCobb County School District (CCSD) seeks proposals for on-site technology equipment moving services, including inventory, labeling, disconnection, packing, transportation, storage, and reinstallation of computers, printers, audio-visual equipment, and related peripherals. The vendor must provide an estimated quote within twenty-four hours of a site walkthrough, coordinate after-hours facility access, and complete multiple trips or temporary storage as needed. Only onshore USA organizations are eligible to bid. Vendors must submit written questions through the CCSD Euna Procurement Portal by December 1, 2026, at 3:00 p.m. EST, and submit final proposals through the same portal by December 17, 2026, at 3:00 p.m. EST. A committee will evaluate proposals in January 2027 based on qualifications, relevant experience, responsiveness, and cost, with non-cost requirements met before cost is evaluated. Prices must remain firm for one year from the February 2027 award date, and the solicitation does not specify a budget.
Scope of work
- Participate in site walkthroughs and provide estimated quotes within 24 hours
- De-install, inventory, photograph, and label computers, printers, and audio-visual equipment
- Pack, bubble-wrap, and shrink-wrap technology equipment for relocation
- Relocate equipment within facilities or transport to/from temporary storage
- Reinstall equipment, power on units, and verify network connections
- Remove all packing materials and dispose of debris off-site
- Conduct final walkthroughs and obtain signed service paperwork
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Qualifications and Experience (Section 5.1) | 100 points |
| Non-Cost Subtotal (includes Section 5.1 and 5.2) | 240 points (60%) |
| Cost Proposal (Section 6.0) | 160 points |
Minimum qualifications
- Obtain and maintain all required business and professional licenses, registrations, and permits
- Vendor personnel must be 18 years of age or older
- Experience providing similar services for organizations comparable in size and scope
- Onshore USA organization only
Documents to include with your response
- Completed forms furnished within the CCSD Euna Procurement Portal
- Company background and three (3) comparable project descriptions
- Brief resume of primary individual(s) and list of anticipated subcontractors
- Disclosure of any contract defaults, terminations for cause, or denied awards
- Methodology, operations, staffing, and service call procedures
- Cost Proposal Form(s) including hourly rates for additional services
- Conflict of Interest disclosure
How to submit
- Method
- Electronic via the CCSD Euna Procurement Portal
- Instructions
- Submit all forms and supporting documentation through https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities. Responses must be typed or written in ink and clearly labeled by RFP section name and number.