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OpenSolicitation 0000010876

High-Capacity Production Printing System Supply, Installation, and Maintenance Services

Buyer
Washington Metropolitan Area Transit Authority
Place of performance
Washington, DC (Authority's designated installation location)
Submission deadline
Nov 30, 2026

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What the buyer needs

AI summary

The Washington Metropolitan Area Transit Authority (WMATA) seeks a contractor to provide a new, commercially available, high-capacity production printing system with an integrated unwinding, in-line cutting, and stacking system. The contractor must conduct a site assessment and perform onsite delivery, installation, configuration, calibration, integration, operational testing, and documentation. Eligibility is limited to onshore (USA only) vendors holding GSA MAS Schedules 532420LTOP0 and 333316C. Offerors must submit electronic proposals in three separate volumes (Cost/Price, Technical, and Contractual) by November 30, 2026, at 5:00 PM, with questions due by November 19, 2026, at 5:00 PM. WMATA will evaluate technical proposals against the Evaluation Criteria and Basis for Award under the Special Terms and Conditions and requires offerors to submit separate pricing for equipment purchase and a 60-month lease option. The resulting firm-fixed-price contract has a one-year period, and no budget is stated.

Scope of work

  • High-capacity production printing system with hardware, software, controllers, and licenses
  • Integrated paper unwinding, in-line cutting, and stacking system
  • Site assessment prior to equipment installation
  • Equipment delivery, installation, configuration, calibration, integration, and operational testing
  • Initial operational training for four Authority-designated personnel
  • Operating manuals, user guides, and maintenance instructions in electronic format
  • Annual preventive and corrective maintenance and technical support
  • Consumables including ink and toner priced separately

How proposals are evaluated

CriterionWeight / scoring
Factor 1 - Technical Capability and Approach45%

Minimum qualifications

  • GSA MAS Schedules 532420LTOP0 and 333316C only
  • Proposed printer model must have been in production for at least 24 months
  • At least 2 local certified service representatives providing 24/7 on-site service within 4 hours
  • Respond to service request phone calls within 1 hour
  • Not excluded from receiving Federal awards in the System for Award Management

Documents to include with your response

  • Price Schedule (Volume I)
  • Technical Proposal (Volume II)
  • Appendix D (Volume II)
  • Solicitation, Offer and Award Form (Volume III)
  • Representations and Certifications (Volume III)
  • Pre-Award Evaluation Data Form (Volume III)
  • Acknowledgment of Amendments, if any (Volume III)
  • Proof of Insurance Eligibility / Certificate(s) of Insurance (Volume III)
  • Appendix B-2, if applicable (Volume III)
  • Appendix C, if applicable (Volume III)

How to submit

Method
Electronic via the WMATA Supplier Portal
Instructions
Submit 3 volumes (Volume I Cost/Price, Volume II Technical, Volume III Contractual); all formats accepted except ZIP, EXE, DLL, and XLSM.
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