What the buyer needs
AI summaryOnondaga County seeks sealed bids for confidential records removal and disposal services in Syracuse, New York, to destroy, remove, and recycle confidential paper onsite. The contract period will run for one year, and no bid security, performance security, or MWBE participation is required. Only onshore organizations in the United States may bid, and no pre-bid meeting will be held. Bidders must submit all questions in writing to Deborah Magaro-Dolan no later than November 19, 2026. Bidders must submit sealed bids electronically through the PeopleSoft vendor portal or in paper form to the Office of the Purchasing Director by December 1, 2026, at 2:00 PM. Submissions must include a signed Bid Form with Certification, IRS Form W-9, and required non-collusion, conflict of interest, Iranian divestment, and sexual harassment prevention certifications.
Scope of work
- Provide and maintain ownership of at least 100 lockable plastic bins (minimum 300 lbs. capacity)
- Provide security locks for each bin, keyed alike per department
- Perform scheduled pickups of locked bins and keep bins locked until destruction
- Shred all confidential records into pieces no larger than 5/8-inch wide strips
- Maintain a backup destruction system (e.g., second shredder and baler) on site
- Maintain a facility secured with a 24-hour monitored electronic intrusion and motion detection system
- Provide periodic security system activity reports to the County upon request
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder | Not specified |
Minimum qualifications
- Facility must have a 24-hour monitored electronic security system with intrusion and motion detection
- Must have a backup destruction system (e.g., second shredder and baler) on site
- Must have written procedures covering handling of County security keys
- Must obtain all required licenses or permits at own expense
Documents to include with your response
- Properly completed and executed Bid Form with Certification (Exhibit 2)
- Non-Collusion Certification
- Certification of no Conflict of Interest or Detrimental Effect
- Iranian Divestment Certification
- Prevention of Sexual Harassment Certification
- Completed IRS Form W-9
- Specialty Sub-Contractor Listing (if applicable)
- MWBE and EEO Utilization Plan (if applicable)
How to submit
- Method
- Electronic via PeopleSoft vendor portal or sealed paper form
- Instructions
- Submit electronically at https://supplier.ongov.net or in a sealed envelope to Office of the Purchasing Director, John H. Mulroy Civic Center, 13th floor, 421 Montgomery Street, Syracuse, New York 13202, marked with firm name, Bid Reference Number, and Final Date of Submission. Faxed or emailed bids are unacceptable.