What the buyer needs
AI summaryThe Township of Oldmans seeks a qualified individual or firm to provide Information Technology (IT) services from January 1, 2027, through December 31, 2027. The provider will support Township computers, servers, printers, mobile devices, and network infrastructure, while managing cybersecurity, data backups, user accounts, Microsoft 365, and telecommunications systems. Proposers must submit sealed proposals—containing one PDF copy on a USB drive and six hard copies—to the Acting Township Clerk at 40 Freed Road, Pedricktown, NJ, by December 1, 2026, at 12:00 PM Eastern Time. Questions regarding the solicitation should be directed to Acting Township Clerk Christine Pippet at (856) 299-0780. The Township will evaluate proposals based on municipal experience, personnel qualifications, responsiveness, references, cybersecurity capabilities, and cost effectiveness, without necessarily selecting the lowest fee. The contract runs for one year, with renewal subject to Township Committee approval, and proposers must include a detailed fee schedule.
Scope of work
- Technical support for computers, servers, printers, mobile devices, and network equipment
- Remote and on-site support as needed
- Manage and maintain network infrastructure and monitor system performance
- Assist with cybersecurity measures, data protection, and data backup/disaster recovery
- Manage user accounts, passwords, and access permissions
- Support email systems, Microsoft 365 services, and cloud-based applications
- Assist with phone systems, internet connectivity, and telecommunications services
- Provide software updates, security patches, and emergency outage support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and experience | Not specified |
| Experience supporting municipal governments | Not specified |
| Availability and responsiveness | Not specified |
| Qualifications of assigned personnel | Not specified |
| References and past performance | Not specified |
| Cybersecurity knowledge and capabilities | Not specified |
| Cost effectiveness | Not specified |
Minimum qualifications
- Qualified individuals or firms
- Experience providing municipal IT services
- Experience supporting New Jersey municipalities
- Three municipal references
Documents to include with your response
- Proposal Certification
- Fee Proposal
- New Jersey Business Registration Certificate
- Ownership Disclosure Certification
- Non-Collusion Affidavit
- Certificate of Insurance
- Affirmative Action documentation
- Disclosure of any actual or potential conflicts of interest
- Qualifications and resumes of key personnel
How to submit
- Method
- Sealed hard copy and electronic copy on USB drive
- Instructions
- Submit one (1) electronic copy on USB drive in PDF format and six (6) hard copies in a sealed envelope marked 'RFP – INFORMATION TECHNOLOGY (IT) SERVICES' to Acting Township Clerk, Oldmans Township Municipal Building, 40 Freed Road, Pedricktown, NJ 08067.