What the buyer needs
AI summaryThe Township of Oldmans seeks a qualified individual or firm to provide grant writing and grant administration services for municipal projects and programs. The contractor will identify federal, state, county, and private grant opportunities, prepare and submit applications, coordinate with Township staff, and manage post-award compliance, reporting, and closeout documentation. Sealed proposals are due December 1, 2026, at 12:00 PM Eastern Time, to Acting Township Clerk Christine Pippet at the Oldmans Township Municipal Building in Pedricktown, New Jersey. Proposers must submit one PDF copy on a USB drive and six hard copies, and may direct questions to Christine Pippet at 856-299-0780. The Township will evaluate proposals based on qualifications, municipal grant experience, program knowledge, availability, personnel, references, and cost effectiveness. The contract runs from January 1, 2027, through December 31, 2027, and proposers must include a detailed fee schedule.
Scope of work
- Identify federal, state, county, and private grant opportunities applicable to Township projects
- Monitor grant funding announcements and notify Township officials
- Meet with Township officials and departments to identify funding needs and priorities
- Prepare, write, assemble, and submit grant applications on behalf of the Township
- Coordinate with Township staff, engineers, planners, consultants, and other professionals
- Assist with NJDOT, NJDEP, DCA, USDA, FEMA, CDBG, recreation, infrastructure, and public safety grants
- Assist with grant administration, compliance, reporting, reimbursement requests, and closeout documentation
- Attend Township Committee meetings and project meetings as requested
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and experience | Not specified |
| Experience securing grant funding for municipalities | Not specified |
| Knowledge of federal, state, county, and private grant programs | Not specified |
| Availability and responsiveness | Not specified |
| Qualifications of assigned personnel | Not specified |
| References and past performance | Not specified |
| Cost effectiveness | Not specified |
Minimum qualifications
- Experience in grant writing and grant administration
- Experience obtaining grants for New Jersey municipalities or public entities
- Three municipal or governmental references
- Onshore (USA Only)
Documents to include with your response
- New Jersey Business Registration Certificate
- Ownership Disclosure Certification
- Non-Collusion Affidavit
- Certificate of Insurance
- Affirmative Action documentation
- Proposal Certification
- Fee Proposal
- Disclosure of any actual or potential conflicts of interest
- Qualifications and resumes of key personnel
How to submit
- Method
- Sealed hard copy and electronic copy on USB drive
- Instructions
- Submit six (6) hard copies and one (1) electronic copy on USB drive in PDF format in a sealed envelope clearly marked 'RFP – TOWNSHIP GRANT WRITER SERVICES' to Acting Township Clerk, Christine Pippet, Oldmans Township Municipal Building, 40 Freed Road, Pedricktown, NJ 08067.