What the buyer needs
AI summaryThe City of Thornton seeks a qualified service provider to collect abandoned shopping carts from public and publicly accessible private properties within city limits. The provider must return carts to retail owners or dispose of unusable ones, supply a toll-free reporting number and website with email confirmation, and deliver verifiable cart-location data for retailer billing under City Code. Only United States organizations are eligible to bid, though Thornton-based businesses with a current city business license may receive evaluation consideration. Vendors must submit questions to Purchasing Analyst Nykeba Klein by December 8, 2026, at 11:00 P.M. local time, and submit quotations via BidNet by December 15, 2026, at 11:00 P.M. local time. Thornton will award the contract on an all-or-none basis to the responsive, responsible bidder offering the lowest possible cost consistent with required quality, service, and overall cost effectiveness. The contract runs from the award date through December 31, 2031, subject to annual City Council appropriations, with no extensions.
Scope of work
- Collect abandoned shopping carts at least once weekly from public spaces strictly within Thornton city limits.
- Return usable carts directly to retail owners or dispose of unusable carts.
- Provide a toll-free phone number and website for reporting abandoned shopping carts.
- Send email confirmations for website cart reports and maintain a primary phone answered 8:00 a.m. to 4:00 p.m., Monday through Friday.
- Supply three timestamped, GPS-verified JPG photographs (before, during, and after retrieval) for each retrieved cart.
- Bag litter or debris found in carts and report carts containing personal possessions to Thornton.
- Submit monthly itemized invoices and auditable backup documentation for retailer billing and City Code compliance.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responsiveness to the terms and conditions of the RFQ | Not specified |
| Responsibility of the Bidder | Not specified |
| Adherence to specifications and/or Scope of Work and/or Services | Not specified |
| Delivery and/or completion time | Not specified |
| Guarantees and warranties | Not specified |
| Prices quoted | Not specified |
| Local vendor consideration | lesser of five percent (5%) of the price quote or ten thousand dollars ($10,000) |
| Overall cost effectiveness and greatest benefit as deemed in the best interest of Thornton | Not specified |
Minimum qualifications
- At least one on-site work crew member in a supervisory role must speak, read, and write English fluently.
- On-site supervisor must be trained, experienced, present during all services, and available by cellular/mobile phone during normal work hours.
- Employees and equipment must comply with all applicable provisions of the Colorado Occupational Safety and Health Act.
- Reports and electronic documents must comply with Colorado Anti-Discrimination Act (CADA) and WCAG digital accessibility requirements.
Documents to include with your response
- Exhibit A: Service Provider's Personnel and Subcontractors Listing
- Pricing Form
- Acceptance of Conditions and Addenda Acknowledgement Form
- Disclosure of Generative Artificial Intelligence (A.I.) Usage Form
How to submit
- Method
- Electronic via BidNet
- Instructions
- Quotations shall be submitted via BidNet by 12/15/26 11:00 P.M. Local Time. Proposing Vendors may submit multiple pricing or service options but must state the best option.