What the buyer needs
AI summaryGreekTown on the Danforth BIA seeks qualified firms and professionals to deliver Taste of the Danforth 2027, a three-day street festival scheduled for August 6–8, 2027. The solicitation covers three components—Logistics and Production, Sponsorship Development and Fulfillment, and PR and Media Relations—and applicants may bid on one, two, or all three. Interested vendors must submit proposals electronically to [email protected] with the subject line "RFP – Taste of the Danforth 2027" by November 30, 2026, at 5:00 PM. Applicants may direct questions to the BIA office before the inquiry deadline, and contracts will begin upon signing. At least three GTBIA Board members will evaluate complete proposals based on cost, proponent profile, experience and qualifications, proposed staff team and resources, creativity and innovation, and work plan and deliverables. The buyer has not specified a budget, requiring applicants to submit component-specific pricing models.
Scope of work
- End-to-end festival logistics, production, permitting, and road closure planning
- Emergency services, security, crowd management, and on-site command post coordination
- Stage production, sound, lighting, vendor layout, and wayfinding execution
- Sponsorship sales strategy, deck creation, corporate outreach, and negotiation
- On-site sponsor activation management and post-event fulfillment reporting
- PR campaign strategy, key messaging, and press release management
- Local, national, and international media outreach and spokesperson coordination
- Crisis communications support and on-site media accreditation management
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost | Not specified |
| Proponent Profile | Not specified |
| Experience and Qualifications of the Proponent | Not specified |
| Proposed Staff Team and Resources | Not specified |
| Creativity and Innovation | Not specified |
| Work Plan and Deliverables | Not specified |
Minimum qualifications
- Minimum 5 years experience producing large-scale outdoor festivals (100,000+ attendees)
- Proven experience working with City of Toronto permitting systems
- Demonstrated safety, crowd management and emergency response expertise
- Proven record of securing sponsorship for major festivals or live events
- Strong corporate network and sales experience
- Demonstrated media relationships in Toronto and national outlets
- Experience representing large community-based events
- Ability to deliver measurable media reach and impressions
Documents to include with your response
- Company overview and relevant experience
- Team bios and roles
- Detailed scope for each component applied for
- Work plan and timelines
- Budget (per component)
- Two (2) references from recent comparable projects
- Conflict of interest disclosure (if applicable)
How to submit
- Method
- Electronic via email
- Instructions
- Submit electronically to GreekTown on the Danforth BIA with Subject Line: RFP – Taste of the Danforth 2027.