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OpenSolicitation 2026-173

Countywide Resident Newsletter Printing, Addressing, and Mailing Services

Buyer
County of Albany
Place of performance
Offsite
Submission deadline
Dec 3, 2026

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What the buyer needs

AI summary

The government authority located in Albany, NY seeks a vendor to provide comprehensive printing, addressing, and mailing services for a countywide resident newsletter. The scope covers up to 135,000 copies per issue, up to 8 pages, using full-color, full-bleed CMYK printing on both sides of 100 lb. House Gloss Text paper. The selected vendor must also handle all preparation and mailing logistics, including addressing, applying required mailing indicia, sorting and bundling to USPS requirements, and delivering completed mailings to the United States Postal Service. Performance of the work will take place offsite. Only onshore USA organizations are eligible to bid, and the buyer is currently looking for proposals. Prospective applicants must submit all questions no later than November 30, 2026.

Scope of work

  • Print up to 135,000 copies per issue of a countywide resident newsletter
  • Print up to 8 pages in full-color, full bleed CMYK on both sides
  • Use 100 lb. House Gloss Text paper stock
  • Address newsletters and apply required mailing indicia
  • Sort and bundle newsletters per USPS requirements
  • Deliver completed mailings to the United States Postal Service
  • Coordinate mailing logistics to ensure timely distribution

How proposals are evaluated

CriterionWeight / scoring
Lowest total bid costNot specified
Projected timetable for completion of services and/or deliveryNot specified

Minimum qualifications

  • Qualified to do business in New York State or covenant to obtain qualification prior to award
  • Submit completed Bidder Qualification Questionnaire and Vendor Responsibility Questionnaire
  • Possess necessary ability, plant, and equipment to commence and complete work on time
  • No prior default or unsatisfactory work on previous County contracts

Documents to include with your response

  • Bid Form
  • Receipt Confirmation Form
  • Bidder Qualification Questionnaire
  • Non-Collusive Bidding Certificate (Attachment A)
  • Acknowledgment by Bidder (Attachment B)
  • Vendor Responsibility Questionnaire (Attachment C)
  • Iranian Energy Divestment Certification (Attachment D)
  • Acknowledgment of receipt of all Addenda

How to submit

Method
Sealed hard copy
Instructions
Submit sealed in an opaque envelope, plainly marked with bid name, number, and bidder name/address, to Pamela O Neill, Albany County Purchasing Agent, 112 State Street, Room 820, Albany, NY 12207.
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