What the buyer needs
AI summaryA government authority located in Wilmington, MA, seeks a vendor to provide group trip services. The requested scope covers a seven-day, six-night trip to Utah's National Parks between mid-May and mid-June 2027, including round-trip motor coach transportation. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor will perform the work offsite. Applicants can submit their responses digitally via email or online. The buyer is currently looking for proposals and has not specified a budget, submission deadline, or evaluation criteria.
Scope of work
- Round trip motor coach transportation between Wilmington, MA, Logan Airport, and throughout the tour
- Round-trip airfare from Boston (BOS) to Salt Lake City (SLC)
- Six nights hotel accommodations in Salt Lake City, Moab, and Park City, UT
- Ten meals including six breakfasts, one lunch, and three dinners
- Guided tours and admissions to Utah's National Parks and specified attractions
- Experienced Tour Director accompanying the group throughout the trip
- Complimentary single occupancy for a Wilmington Trip Leader if 25 or more attendees register
- Detailed trip flyer within two weeks of award and finalized itineraries before departure
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest price for double occupancy for 6 nights on Price Quotation Sheet | Not specified |
| Responsive and responsible bidder (completed required documents, skill, ability, integrity, and past experience) | Not specified |
Minimum qualifications
- Motor coach company must maintain all necessary licenses and permits within and outside Massachusetts
- Motor coach company must have at least two years in the motor coach business
- Drivers must hold a valid Commercial Driver's License (CDL) through the trip dates
- Drivers must have at least two years of motor coach operating experience
- Drivers must have a clean driving record with no moving violations or at-fault accidents in the past five years
- Motor coaches must be no more than three years old with minimum 54-passenger seating
Documents to include with your response
- Price Quotation Sheet
- Evaluation Criteria Checklist (completed and executed)
- Certificate of Non-Collusion
- Complete written itinerary (flights, stops, admissions, meals, hotels)
- Deposit amount and final payment schedule
- Optional trip cancellation insurance description and cost
- Certificates of insurance coverage for motor coach company and tour company
How to submit
- Method
- Sealed hard copy
- Instructions
- Deliver one copy of the sealed bid marked 'Bid for Utah’s National Parks' with the bidder's name and address to the Town Manager's Office, Town of Wilmington, Town Hall, 146 Middlesex Avenue, Wilmington, MA 01887.