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OpenSolicitation 2026-RFQ-13

Library Janitorial Services in Nelson, British Columbia

Buyer
Corporation of the City of Nelson
Place of performance
Nelson & District Municipal Library, 602 Stanley Street, Nelson, British Columbia
Submission deadline
Dec 9, 2026

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What the buyer needs

AI summary

The City of Nelson, British Columbia, seeks janitorial services for its library. The supplier must provide all cleaning supplies and equipment, except for consumables like toilet paper and soap. Services include vacuuming carpets, washing floors, cleaning and disinfecting washrooms, emptying wastebaskets, and wiping down high-touch surfaces. The contract duration is three years. All questions regarding this solicitation must be submitted no later than December 3, 2026. The deadline for submission is December 9, 2026.

Scope of work

  • Purchase and supply all cleaning and disinfection supplies and commercial-grade cleaning equipment
  • Vacuum all carpeted areas and wash all tiled and linoleum floors
  • Clean and disinfect all washrooms (3 upstairs, 2 downstairs) and restock consumables
  • Wash entrance hall floors using appropriate vinyl cleaners and warm water
  • Empty all wastebaskets and recycling bins and place in outside dumpster
  • Wipe off desks, tables, counters, computers, keyboards, and high-touch surfaces with disinfectant
  • Dust all public computers and work stations
  • Provide on-call service upon request

How proposals are evaluated

CriterionWeight / scoring
Profile, Experience and Qualifications30 points
Labour Cover10 points
Training Processes for Staff and Supervisors10 points
Pricing50 points

Minimum qualifications

  • Respondent must be a single legal entity
  • Supervisory personnel must have Building Service Worker training or equivalent education and experience
  • Designated cleaning crew Team Lead on site and designated Supervisor
  • Team Leads and Supervisors must be strong communicators in spoken and written English
  • Mandatory staff training including WHMIS and Health and Safety Program
  • Vulnerable sector criminal record checks for all employees prior to start date
  • Proof of City of Nelson or West Kootenay inter-community business licence payment (pre-condition of award)

Documents to include with your response

  • Submission Form (Appendix C), completed and signed
  • Pricing form completed in Canadian funds
  • Brief description of the respondent
  • Three specific examples of recent similar work completed
  • Description of how full labour cover will be ensured
  • Description of training processes for staff and supervisors

How to submit

Method
Electronic via the City's Bonfire portal
Instructions
Submit electronically at https://pryceadvisory.bonfirehub.ca/ in accordance with bidding system instructions; no embedded documents.
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