What the buyer needs
AI summaryBakerRipley is seeking proposals for Multifunction Devices and Lease Services. The deadline for submission is December 30, 2026. A mandatory vendors conference is scheduled for November 18, 2026. A site visit is scheduled from October 26 to November 13, 2026.
Scope of work
- Provide new multifunction devices and desktop printers at agency locations
- Provide full-service maintenance, repairs, parts, labor, travel, and preventative maintenance
- Provide start-up and ongoing consumables including toner and staples
- Delivery, unwrapping, removal of protective material, and network connection of equipment
- Provide on-site initial and ongoing refresher training for users
- Provide Certificate of Data Destruction or Digital Sanitation Report for decommissioned media
- Provide firmware upgrades, security patches, and manufacturer updates at no charge
- Provide quarterly workflow reports based on location and equipment
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Vendor Experience & Qualifications | 15 |
| Cost Effectiveness | 25 |
Minimum qualifications
- Sufficient background checks for all technicians associated with Agency
Documents to include with your response
- Attachment A, Vendor Proposal Responses and Qualifications
- Attachment B, Excel Bid Sheet
- Form I Proposal Cover Statement and Notice of Intent to Submit
- Form II Disclosure of Potential Conflict of Interest
- Form III Certification Regarding a Drug-Free Workplace
- Form IV Certification Regarding Lobbying
- Form V Certification Regarding Texas Corporate Franchise Tax
- Form VI Certification Regarding State Assessment
- Form VII Certification Regarding Debarment
- Form VIII Insurance Requirements
How to submit
- Method
- Instructions
- Submit via email to [email protected]: one electronic copy of Attachment A, one electronic copy of Attachment B Excel Bid Sheet, and one PDF of the ten required documents with original authorized official signature.