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How to find RFPs for your small business
Start with the services you sell and the places you can work. Search a specific term such as “cybersecurity assessment,” “janitorial services,” or “website development,” then narrow by industry, country, or state. Open the original solicitation before deciding to bid.
A bid/no-bid checklist before you start writing
For each check, record a yes, no, or unresolved question, the source page, and an owner. Resolve mandatory requirements before spending time on a draft.
- Scope fit
- Can your team deliver the requested work? Identify similar projects you can document.
- Eligibility
- Check required registrations, certifications, location, and any set-aside restrictions in the solicitation.
- Time to respond
- Check the question deadline, mandatory meetings, submission time zone, and final due date.
- Delivery capacity
- Confirm that the people, partners, equipment, and funding needed for delivery are available.
- Evaluation evidence
- Match the scoring criteria to relevant past performance, team qualifications, and a credible approach.
- Submission requirements
- List required forms, attachments, page limits, pricing instructions, and the buyer’s submission portal.
Craxy AI helps you discover opportunities across sources. For US federal opportunities, verify the notice and amendments on SAM.gov. The SBA contracting guide explains additional routes to federal work. For state, local, and enterprise bids, use the issuing buyer’s notice and submission instructions. Read how our RFP data is collected and checked.
From finding an RFP to writing the response
Use these practical guides after you identify a relevant opportunity and review its source documents, amendments, evaluation criteria, and submission instructions.
- Write a full RFP responseAnalyze the solicitation, map requirements, and draft from your company knowledge base.
- Build a compliance matrixMap each requirement to a response section, an owner, and supporting evidence.
- Shipley proposal processMove from capture planning through final proposal review with a practical process.
- Color team reviewsUnderstand Pink, Red, Gold, and Green reviews and what each team should evaluate.
- Government consulting RFPsBuild a compliant consulting response around methodology, personnel, and past performance.
- Get one free proposal every monthSign up free to analyze an RFP, build the outline, write every section, and export a PDF each month.
Frequently asked questions
- Is Find RFPs really free?
- Yes. Searching and reviewing RFP listings is free, with no sign-up or subscription required. Create an account and choose Add to pipeline to import available solicitation documents into your workspace.
- How often is the catalog updated?
- We refresh the catalog of public procurement listings nightly and continuously work through newly discovered opportunities to cache their source documents. Expired opportunities are removed from the live results automatically.
- What countries are covered?
- The United States, Canada, India, the United Kingdom, Australia, Ireland, New Zealand, and Switzerland. US federal, state, and municipal opportunities are all included.
- How do I access solicitation documents?
- Open an opportunity and choose Add to pipeline. Available documents are imported into your proposal workspace. Direct downloads are not offered from the RFP catalog, even when signed in.
- Do I need a Craxy AI subscription to access this?
- No subscription is needed for Find RFPs. You can browse listings for free and add opportunities to your pipeline. A Craxy AI subscription only kicks in if you want to use our AI to actually write the proposal.
- Where does the data come from?
- We aggregate public procurement and enterprise bid listings and collect source documents when available. AI summaries help you review the scope; the issuing buyer’s original notice, documents, and amendments remain the authority for deadlines, eligibility, and submission requirements.
- How can a small business find projects to bid on?
- Search for the services you provide, then filter by industry and location. Open the solicitation and check scope, eligibility, deadlines, delivery capacity, and evaluation criteria before deciding to bid. Free access to a listing does not mean every business is eligible for that contract.
- Can I use Craxy AI to respond to an RFP I found elsewhere?
- Yes. The proposal-writing workspace lets you upload an RFP and select your company’s knowledge base documents for analysis, an editable outline, drafting, and readiness review. For a short client brief, the separate free AI proposal generator creates an editable Word draft. Review either draft against the buyer’s requirements before submitting.
From browsing to winning
The free catalog is the entry point. Search by keyword, region, industry, and deadline, then open an opportunity to review its scope and available files in Craxy AI's RFP discovery workspace. When you find one worth pursuing, turn it into a bid with AI proposal writing , which analyzes the requirements, builds an editable outline, and helps your team draft and review the response before submission.