What the buyer needs

AI summary

The buyer, a government authority located in West Liberty, WV, requires a long-range planning partner to provide campus master plan and facility assessment services. The buyer seeks a practical and actionable roadmap to guide institutional decision making, capital investments, infrastructure improvements, and campus development over the next ten to twenty years. The requested scope includes evaluating current campus facilities, infrastructure, land use, space utilization, deferred maintenance needs, and future capital investment priorities. To participate, vendors must meet the eligibility requirement of being an onshore USA organization. The selected vendor will perform the work offsite. The buyer is currently looking for proposals and has not provided a specific budget amount. Vendors must submit all questions no later than October 9, 2026.

Scope of work

Evaluate campus facilities, infrastructure, land use, space utilization, deferred maintenance, and capital investment priorities
Address safety, building code issues, ADA requirements, and energy efficiency
Provide a list of major deferred maintenance projects exceeding $75,000 in cost per facility
Assist in strategic planning, facilities assessment, enrollment experience, capital planning, and financial feasibility
Provide a comprehensive draft plan to the University no later than August 1, 2027
Present a final plan for approval by the Board of Governors no later than October 2027
Provide electronic deliverables in editable and PDF formats
Deliver a presentation of the Master Plan to the Board of Governors and support submission to the WV Higher Education Policy Commission

How proposals are evaluated

Criterion	Weight / scoring
Experience in successful master planning at higher education institutions	30 points
Qualifications of team members including professional credentials	20 points
Quality and content of proposal	5 points
Proposed approach and methodology	10 points
Demonstrated successful responses from references in performing similar duties	10 points
Fee	25 points

Minimum qualifications

Onshore (USA Organization Only)
Properly registered with West Virginia Purchasing Division and paid $125 fee prior to award (if $25,000 or greater)
Licensed and in good standing with West Virginia state and local laws and agencies
Demonstrated experience in campus master planning and facility assessment in higher education

Documents to include with your response

RFP Checklist (Page 3)
Designated Contact Form (Page 15)
Exhibit D: RFP Certification
Exhibit E: Addendum Acknowledgement
Appendix 1: Contractor Notice
Appendix 2: Employment History Disclosure Statement
Appendix 3: Purchasing Affidavit (Notarized)
Appendix 4: Drug Free Workplace Conformance Affidavit (Notarized)
Appendix 5: Disclosure of Interested Parties to Contracts
Appendix 6: Subcontractor Listing

How to submit

Method: Electronic via email or mailed/delivered hard copy
Instructions: Electronic submission to [email protected] or 1 original delivered to 208 University Dr., CUB 109, West Liberty, WV 26074. Technical bid cannot exceed 100 pages. Pricing must be in a separate email or sealed envelope.