What the buyer needs

AI summary

The City of Wilton Manors, Florida, requires a vendor to provide emergency and special event catering services. The selected contractor must supply food during emergency events, such as natural disasters or related crises, and fulfill the city's special event needs. The scope of work includes menu planning, food preparation, serving, and maintaining food quality and sanitation standards. Performance of all work will take place onsite. Only organizations based in the United States qualify for this opportunity. The buyer is currently seeking proposals and has not provided specific budget figures. Interested bidders must submit all questions no later than October 13, 2026.

Scope of work

Provide emergency and special event catering services during natural disasters, crises, and special events
Menu planning and preparation of adequate quantities of food
Be operational and ready to serve within forty-eight (48) hours
Food preparation, serving, and sanitation maintenance
Provide measured serving portions equal to one meal plus one-half of a second meal
Purchase and receive all food, supplies, and power cabling for on-site food preparation
Provide waste containers, trash bags, and clean-up services
Coffee service available twenty-four (24) hours per day

How proposals are evaluated

Criterion	Weight / scoring
Submission of all required Forms and Documents	Pass/Fail
Experience, Expertise and Reliability	40
Project Approach	35
Pricing	25

Minimum qualifications

Qualified licensed Contractor
Onshore (USA Organization Only)
Contractor and personnel must have all required FEMA and applicable agencies training
Understanding of documentation required for reimbursement from FEMA, FHWA, or other Federal/State relief programs
Experience providing meals in large quantities under emergency or disaster conditions

Documents to include with your response

Attachment A – Non-Discrimination Affidavit
Attachment B – Domestic Partnership Certification
Attachment C – Non-Debarment Affidavit
Attachment D – Drug-Free Workplace Certification
Attachment E – Non-Collusive Affidavit
Attachment F – Certification Pursuant to Florida Statute § 287.135
Attachment G – E-Verify Form for all Solicitations
Attachment H – Compliance with Foreign Entity Laws Affidavit
Attachment I – Compliance with Anti-Human Trafficking Laws Affidavit
Letter of Transmittal

How to submit

Method: Sealed hard copy
Instructions: Submitted in a sealed envelope mailed or delivered to City Clerk, City of Wilton Manors, 2020 Wilton Drive, Wilton Manors, FL 33305.